TEMP - Secretary

THIS POSITION IS A TEMPORARY FULL-TIME POSITION THROUGH THE END OF THE 24/25 SCHOOL YEAR.

This position will be eligible for benefits.

The person hired will be supporting various departments (Human Resources, Maintenance, Title) as needed with various clerical duties.

Duties will include but are not limited to:

• 
  Data Entry
• Filing
• Assisting with purchase order entry
• New Employee data processing
• Data and document tracking as needed

JOB SUMMARY

This position provides full spectrum administrative support to the HR office, Maintenance department and Student Support Services with the Title program, including handling matters of a confidential nature. Handle daily work pressures, problem-solving, and record keeping requiring constant concentration to a volume of work which must be completed within a limited period of time.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Provide administrative support to each department listed including, but not limited to data entry, document and data tracking, filing, submitting purchase orders, correspondence to staff, parents, students and community members.
• Perform general office duties including answering phones, greeting the public, typing, filing, sorting and handling incoming and outgoing mail.
• Research, create, input, format, organize and edit relevant data as needed or requested and prepare in a usable format.
• Independently answer routine questions and correspondence not requiring the supervisor.
• Professionally represent the district as directed, providing accurate information, facilitation and problem resolution.
• Complete computer data entry work, using District computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Assist and support the HR department in welcoming and preparation of new employees.
• Appropriately maintain and secure confidential records and inquiries.
• Attend work regularly and punctually.
• Other duties as assigned.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Troubleshoot office machinery (copy, fax, postage meter etc.) coordinating maintenance and supply inventory.
• Assist other office staff and coordinate work of other clerical staff.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• High school diploma or General Education Diploma (GED) and one year related experience providing administrative support and/or training or equivalent combination of education and experience.
• Ability to accurately enter and retrieve computerized data.

Interpersonal Skills:

• Works well with others from diverse backgrounds.
• Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others’ ideas and contributing to building a positive team spirit.

Language Skills:

• Ability to communicate fluently verbally and in writing in English.
• Ability to respond to common inquiries or complaints from students, parents, staff, regulatory agencies or members of the community.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to prepare general correspondence.

Mathematical Skills:

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Computer Skills:

• General knowledge of computer usage and ability to use standard school software, internet software, e-mail, spreadsheets and word processing software.
• Ability to proficiently use the following programs strongly preferred: Infinite Visions, MS Word, Excel and Outlook.
• Ability to type accurately and proficiently.

Other Skills and Abilities:

• Ability to appropriately communicate with students, teachers, parents and members of the community.
• Ability to exercise good judgment and work in an environment with frequent interruptions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision.