Internal Medicine Residency/ Institutional Program Coordinator - TEMP

Overview

St. John's Riverside Hospital is a leader in providing the highest quality, compassionate health care utilizing the latest, state-of-the-art medical technology. Serving the Westchester community from Yonkers to the river town communities of Hastings-on-Hudson, Ardsley, Dobbs Ferry and Irvington, St. John's Riverside has been and continues to be a unique and comprehensive network of medical professionals dedicated to a tradition of service that spans generations.

St. John’s has been an integral part of the community since the 1890's and its’ commitment to provide the community with the most advanced medical services available continues to be the hospitals’ vision, mission and value. St. John's Riverside Hospital built itself around an early foundation of nursing and community service. In 1894, the Cochran School of Nursing, the oldest hospital-based school of nursing in the metropolitan area, was founded, thus making the St. John's Nursing Staff more than just the backbone of the hospital, but the heart and soul. St. John’s dedicated nurses give superior attention to those who need it most with a strong emphasis on patient and family-focused nursing care.

St. John’s Riverside Hospital staff is committed to making life better for all patients. The hospital continues to elevate the services provided with the goal of increasing the quality of life for all who entrust St. John's Riverside Hospital to their care.

St. John’s Riverside Hospital  is an equal opportunity employer. We maintain a policy of non-discrimination in providing equal employment to all qualified employees and candidates regardless of race, creed, color, national origin, sex, age, disability, marital status, or other legally protected classification in accordance with applicable federal, state, and local law.

Personalized care together with advanced technology is what it means to be Community Strong

Responsibilities

The Medical Education Coordinator primarily assists with the daily administrative aspects of St. John’s Riverside Hospital’s graduate medical education programs in collaboration with the Director of Medical Education/Designated Institutional Officer. These include all Graduate Medical Education Programs and Institutional GME initiatives. The Medical Education Coordinator may also be asked to assist with other medical education processes. The institution values in person collaboration and this role requires on-site activities and is not suited for remote or hybrid schedules.

Responsibilities:

1. Collaborates with the Director of Medical Education/Designated Institutional Officer to coordinate and monitor rotating residents from other GME programs, including podiatry

2. Collaborates with the Director of Medical Education/Designated Institutional Officer and Program Director to assure that the Internal Medicine Residency program meets or exceeds the criteria needed for accreditation. a. Possess understanding of SJRH policies, procedures and requirements with respect to general employment and GMEb. Know standards and requirements of all accrediting organizations (such as AOA, AGME) and graduate medical education consortiums (such as LECOMT)c. Organize and maintain files required for any ACGME, AOA and/or other accreditation, medical licensure and trainee membershipsd. Assist with organization and applications for Internal Medicine Residency programe. Prepare/organize all reports/forms required for accreditation, including all internal and external reviewsf. Manage and coordinate site visits by academic affiliates and/or accrediting agenciesg. Maintain web-based ACGME/AOA accreditation surveys for GME, collecting and integrating appropriate information from sources throughout SJRHh. Maintain ongoing communications with GME office regarding updates/changes in accreditation requirements for the trainees and programi. Attend career development training (ex: ACGME program coordinator training)

3. Assists the Director of Medical Education and Internal Medicine Residency Program Director in the preparation and management of the Internal Medicine Residency program budget and other reported items as requested (such as outcomes and measures)a. Assist in the management the Internal Medicine Residency’s budget, including oversight of trainee travel and education allocationsb. Review monthly budget and expense reports and identify/report discrepanciesc. Process invoices for Internal Medicine Residency expensesd. Participate in all Internal Medicine Residency budgeting meetings, with preparation of documentation as needed

4. Maintains records required for Internal Medicine Residency credentialing and reimbursementa. Collect and maintain credentialing all data and records (including evaluations, duty hour entry, curriculum review and procedure logs)b. Schedule all required trainee courses (such as BLS, ACLS, infection control) and ensure residents maintain active certificationsc. Prepare program surveys and other evaluations as well as collection of completed evaluations. This includes logging them into electronic form (currently using New Innovations) for faculty review and resident Milestones assessments.d. Schedule and coordinate simulation training for residents, including Nursing Education and teaching faculty.e. Provide accurate trainee information and documentation for CMS, Medicare or other audits

5. Oversees GME Recruitmenta. Screen all residency application for completenessb. Assist with the screening and evaluation of all residency applications and identify those which are appropriate for interviewc. Communicate with candidates and provide information regarding the application processd. Maintain and distribute recruitment materialse. Notify applicants of decisions to interview and coordinate interview schedule with DME/DIO, Program Director, faculty, residents and all other applicable institutional and regulatory administrative officesf. Maintain proficiency with Electronic Residency Application Service (ERAS), Thalamus and/or equivalent services to manage applications and compile datag. Organize interview days, including interview times and assisting applicants with accommodationsh. Maintain confidentiality of all applicant, interview files and correspondencei. Schedule and organize additional in-person recruitment events (ex: open house or 2nd look visits)j. Maintain FREIDA and other applicable data sourcesk. Update all website, printed and other program data sources on an ongoing basis as part of annual recruitment

6. Other administrative and institutionaduties as needed

Qualifications

• Bachelor’s Degree is required. Undergraduate training in sciences or education is preferred.• Master’s Degree in education, medical education, or business administration is preferred.• Prior experience within a healthcare system, medical education department or other medical education institution is preferred.• Proficiency in finance, including maintaining budgets and invoices.• Strong communication skills, both verbal and written required• Strong computer programs (including Microsoft Word, Excel, PowerPoint) as well as internet proficiency is required. • Valid driver’s license and/or be able to travel between campus and affiliate sites (including remote locations, requiring prolonged travel). • Organization and filing skills are necessary.