What are the responsibilities and job description for the Patient Admissions Coordinator (ED Admitting) position at St Johns Health?
JOB SUMMARY
Embraces the vision of Patient Financial Services: "To provide highly regarded and desirable Patient Financial
Services that are caring, honorable, and innovative." Under the direction of the Patient Financial Services Supervisor,
the Patient Admissions Coordinator maintains proficient emergency registration as well as various inpatient and
outpatient registration. Engages in efficient processing of assigned tasks and projects while providing an exceptional
level of customer service for all hospital customers. Provides multiple patient financial services in the form of: timely
and accurate patient registrations, existing patient system demographic, insurance data updates, basic payment
collections, and engagement in quality assurance and process accuracy.
Embraces the vision of Patient Financial Services: "To provide highly regarded and desirable Patient Financial
Services that are caring, honorable, and innovative." Under the direction of the Patient Financial Services Supervisor,
the Patient Admissions Coordinator maintains proficient emergency registration as well as various inpatient and
outpatient registration. Engages in efficient processing of assigned tasks and projects while providing an exceptional
level of customer service for all hospital customers. Provides multiple patient financial services in the form of: timely
and accurate patient registrations, existing patient system demographic, insurance data updates, basic payment
collections, and engagement in quality assurance and process accuracy.
ESSENTIAL FUNCTIONS
Registration
Registers patients in a timely and effective manner, while maintaining a high level of attention to detail with data
entry. Audits visits for completeness. Ensures that paperwork and documentation are collected when appropriate; i.e.
ID, insurance, consent, physician order, name change information, advance directives, etc.
Identifies compliance of orders, including CPT and ICD-10 codes, along with other requirements per policy. If an
order is identified as incomplete, contacts the physician's office to obtain the necessary information.
Protects and ensures the confidentiality of patient information, especially when delivering paperwork to the
appropriate department.
Follows federal, state, and any other legal guidelines such as EMTALA or HIPAA with regards to job functions.
Coordinates with internal departments such as Utilization Review for the appropriate status of patients as well as
collecting any legally required documentation.
Registration
Registers patients in a timely and effective manner, while maintaining a high level of attention to detail with data
entry. Audits visits for completeness. Ensures that paperwork and documentation are collected when appropriate; i.e.
ID, insurance, consent, physician order, name change information, advance directives, etc.
Identifies compliance of orders, including CPT and ICD-10 codes, along with other requirements per policy. If an
order is identified as incomplete, contacts the physician's office to obtain the necessary information.
Protects and ensures the confidentiality of patient information, especially when delivering paperwork to the
appropriate department.
Follows federal, state, and any other legal guidelines such as EMTALA or HIPAA with regards to job functions.
Coordinates with internal departments such as Utilization Review for the appropriate status of patients as well as
collecting any legally required documentation.
Customer Service and Communication
Meets the needs of all customers to enhance communication, way-finding, and access to available services at St.
John's Health and affiliated facilities.
Able to field questions and/or issues to the appropriate person or department. Communicates effectively, and
presents a confident and friendly demeanor with all customers internally and externally.
Performs duties according to the Scope of Service for Patient Access.
Continuously contributes to an extraordinary patient and customer experience throughout St. John's Health.
Comfortable providing registration service for patients in pain, distress, or a traumatic situations; whether it be at the
main emergency entrance of bedside.
Meets the needs of all customers to enhance communication, way-finding, and access to available services at St.
John's Health and affiliated facilities.
Able to field questions and/or issues to the appropriate person or department. Communicates effectively, and
presents a confident and friendly demeanor with all customers internally and externally.
Performs duties according to the Scope of Service for Patient Access.
Continuously contributes to an extraordinary patient and customer experience throughout St. John's Health.
Comfortable providing registration service for patients in pain, distress, or a traumatic situations; whether it be at the
main emergency entrance of bedside.
Financial Services
Collect patient financial obligations such as copays or estimated liability at time of discharge/check out.
Applies collected amounts to the appropriate patient account, ensures cash is given to the appropriate staff member
for bank deposit, and delivers receipts to the Cash Posting Team for reconciliation.
Connects the patient with Financial Navigation for more complex financial discussions.
Collect appropriate forms and patient signatures in relation to financial obligations, i.e. Patient Responsibility
Waiver, Important Message from Medicare/TRICARE, etc...
Collect patient financial obligations such as copays or estimated liability at time of discharge/check out.
Applies collected amounts to the appropriate patient account, ensures cash is given to the appropriate staff member
for bank deposit, and delivers receipts to the Cash Posting Team for reconciliation.
Connects the patient with Financial Navigation for more complex financial discussions.
Collect appropriate forms and patient signatures in relation to financial obligations, i.e. Patient Responsibility
Waiver, Important Message from Medicare/TRICARE, etc...
Teamwork
Represents, facilitates, and elevates team success within Patient Financial Services, and St. John's Health as a
whole.
Assists Supervisor or Manager with various special projects as needed.
Collaborates with other departments such as Utilization Review, Case Management, Nursing Units, Patient
Assistance, etc., as needed, when additional information from the patient is necessary.
Is clocked in and ready to take patients or carry out job responsibilities right at the start of shift. General expectation
is to be clocking in 5 minutes prior to shift.
Represents, facilitates, and elevates team success within Patient Financial Services, and St. John's Health as a
whole.
Assists Supervisor or Manager with various special projects as needed.
Collaborates with other departments such as Utilization Review, Case Management, Nursing Units, Patient
Assistance, etc., as needed, when additional information from the patient is necessary.
Is clocked in and ready to take patients or carry out job responsibilities right at the start of shift. General expectation
is to be clocking in 5 minutes prior to shift.
Problem Solving and Improvement Activities
Autonomously applies sound judgment to solve operational problems, appropriately following up with team
members and leadership to address. Participates in the launch, development, implementation, and control of
improvement projects.
Adheres to and practices in St. John's Health Corporate Compliance Program, and participates in Performance
Improvement activities.
Seeks and implements improvement projects directly related to patient admission functions.
Autonomously applies sound judgment to solve operational problems, appropriately following up with team
members and leadership to address. Participates in the launch, development, implementation, and control of
improvement projects.
Adheres to and practices in St. John's Health Corporate Compliance Program, and participates in Performance
Improvement activities.
Seeks and implements improvement projects directly related to patient admission functions.
Communication
Support and backup the general switchboard function for St. John's Health. Call inbound to the hospital general line
should be handled in a professional and courteous manner and connected promptly with requested connection.
Respond appropriately to all applicable emergency response situations (aka Code scenarios) such as local
disasters, bomb threats, fires, etc.
Monitor alarm panel and respond appropriately and quickly to resolve. This may involve overhead paging, calling
appropriate staff or local emergency services.
Support and backup the general switchboard function for St. John's Health. Call inbound to the hospital general line
should be handled in a professional and courteous manner and connected promptly with requested connection.
Respond appropriately to all applicable emergency response situations (aka Code scenarios) such as local
disasters, bomb threats, fires, etc.
Monitor alarm panel and respond appropriately and quickly to resolve. This may involve overhead paging, calling
appropriate staff or local emergency services.
JOB REQUIREMENTS
Minimum Education
Required: High School Degree or GED equivalent.
Preferred: Associates or Bachelors Degree, medical terminology certification or proven knowledge of medical terminology, other
relevant professional certifications.
Minimum Education
Required: High School Degree or GED equivalent.
Preferred: Associates or Bachelors Degree, medical terminology certification or proven knowledge of medical terminology, other
relevant professional certifications.
Minimum Work Experience
Required: Must be able to read, write and speak English fluently. Prior Front Desk or Business Office experience. One year or
more of strong customer service experience.
Preferred: Prior healthcare experience.
Required: Must be able to read, write and speak English fluently. Prior Front Desk or Business Office experience. One year or
more of strong customer service experience.
Preferred: Prior healthcare experience.
FUNCTIONAL DEMANDS
Working Conditions
Varying shifts, primarily on weekends, within a 24/7 department. On-site hospital emergency access area position.
Frequent interruptions and stressful situations. Contact with patients, co-workers and community members under a
variety of circumstances. Must be on-site at the St. John's Health campus or other facilities to fulfill the responsibilities
of this role.
Working Conditions
Varying shifts, primarily on weekends, within a 24/7 department. On-site hospital emergency access area position.
Frequent interruptions and stressful situations. Contact with patients, co-workers and community members under a
variety of circumstances. Must be on-site at the St. John's Health campus or other facilities to fulfill the responsibilities
of this role.
Physical Requirements
60 to 80% of day sitting and computer use. Medium phone usage. Intermittent standing and walking. Ability to
lift/push/pull 20 pounds.
60 to 80% of day sitting and computer use. Medium phone usage. Intermittent standing and walking. Ability to
lift/push/pull 20 pounds.
Direct Reports: None
Reports to: Sr. Business Relationship Manager
Internal & External Contacts: Patients, patient's family members, members of the community, physicians, nurses, St. John's Health staff, Fire/EMS,
Law Enforcement Officers and vendors.
Law Enforcement Officers and vendors.
LEADERSHIP CAPABILITIES
Attention to Detail
Completes tasks in a way that ensures there are no errors
Methodically and patiently reviews work to identify any mistakes or discrepancies
Creates and stores documentation in a way that is thorough and easy to access
Attention to Detail
Completes tasks in a way that ensures there are no errors
Methodically and patiently reviews work to identify any mistakes or discrepancies
Creates and stores documentation in a way that is thorough and easy to access
Priority Setting
Spends his/her time and the time of others on what's important
Quickly zeros in on the critical few and puts the trivial many aside
Spends his/her time and the time of others on what's important
Quickly zeros in on the critical few and puts the trivial many aside
Time Management
Uses his/her time effectively and efficiently
Concentrates his/her efforts on the more important priorities
Gets more done in less time than others
Uses his/her time effectively and efficiently
Concentrates his/her efforts on the more important priorities
Gets more done in less time than others
Composure
Avoids becoming defensive or irritated when times are tough
Maintains balance when the unexpected happens
Avoids becoming defensive or irritated when times are tough
Maintains balance when the unexpected happens
Interpersonal Skills
Relates well to all kinds of people, up, down and sideways, inside and outside the organization
Builds appropriate rapport
Uses diplomacy and tact
Relates well to all kinds of people, up, down and sideways, inside and outside the organization
Builds appropriate rapport
Uses diplomacy and tact
Organizing
Can coordinate multiple activities and resources at once to accomplish a goal
Arranges information and files in a useful manner
Can coordinate multiple activities and resources at once to accomplish a goal
Arranges information and files in a useful manner
