Front Desk Clerk

Job Title : Office Data Entry / Front Desk ClerkDepartment : Recorders officeLocation : St Joseph County BuildingJob Type : Full-TimeSalary : 52,000FLSA Status : Non-exemptPosition Overview : The Recorder's Office is seeking a dependable and friendly individual to serve as a Data Entry / Front Desk Clerk. This role requires a detail-oriented person who is capable of efficiently handling administrative tasks while offering excellent customer service. The ideal candidate will be able to manage a variety of office tasks such as data entry, answering calls, greeting visitors, and managing office supplies.Key Responsibilities :

• Front Desk Duties :
• Greet and assist visitors, clients, and other personnel in a professional and courteous manner.
• Answer and direct phone calls, emails, and other inquiries to the appropriate department or personnel.
• Manage appointments, scheduling, and incoming requests.
• Maintain a clean and organized front office area.
• Provide basic information to the public regarding office policies and services.
• Data Entry and Administrative Support :
• Accurately enter and update data into office systems, databases, and spreadsheets.
• Maintain records and files, ensuring they are properly organized and easily accessible.
• Prepare and process routine office documentation, including forms, reports, and correspondence.
• Assist with generating reports and maintaining databases for department tracking purposes.
• Scan, file, and organize paperwork as necessary.
• Office Support Tasks :
• Assist in preparing and distributing mail, packages, and internal communications.
• Assist other team members with administrative tasks as needed.
• Provide general clerical support, such as photocopying, and organizing documents.
• Multitasking and Time Management :
• Balance multiple tasks simultaneously, ensuring efficient and timely completion of duties.
• Prioritize tasks and manage workflows in a busy office environment.Required Qualifications :
• Education : High school diploma or GED required. Some college coursework or additional administrative training is a plus.
• Experience : Previous office or administrative experience preferred, particularly in data entry or customer service roles.
• Skills :
• Strong typing and data entry skills with high attention to detail and accuracy.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Professional phone etiquette and ability to interact with visitors and clients.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and general office equipment
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience in a title company or mortgage banking environment is a plus.Preferred Qualifications :
• Previous experience working in a front desk or customer-facing role.
• Knowledge of office or departmental procedures is a plus.Work Environment :
• This position typically operates in an office setting with a focus on front desk and administrative responsibilities.
• Regular working hours are 8 -4 : 30 Monday - Friday
• How to Apply : Interested applicants must submit a completed application, resume, and cover letter outlining relevant qualifications and experience to CSBROWN@sjcindiana.gov.