What are the responsibilities and job description for the Legal Secretary position at St. Joseph County, IN?
POSITION: LEGAL SECRETARY
DEPARTMENT: ST. JOSEPH COUNTY PROSECUTOR’S OFFICE
WORK SCHEDULE: MONDAY – FRIDAY, 8:00a.m. THROUGH 4:30p.m.
JOB CATEGORY: OPTIONAL/PREFERRED
SALARY: $39,537 PER YEAR
FLSA STATUS: NON-EXEMPT
DATES:
To perform this position successfully, an individual must be able to perform each essential function. The requirements listed in this document are representative of the knowledge, skill, and/or abilities required. St. Joseph County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless those accommodations would present an undue hardship.
Incumbent serves as Legal Secretary
Benefits
Affordable Medical, Dental, and Vision Plans
Paid Time Off (PTO) with generous accruals
Employer Paid Life Insurance coverage
Short-Term and Long-Term Disability (STD/LTD)
Flexible Spending Accounts (FSA) for healthcare and dependent care
Gym Membership Discounts to encourage wellness
Employer-Funded PERF (Public Employees' Retirement Fund)
Access to additional voluntary benefits and resources
Responsibilities
Provide administrative assistance to the Juvenile Justice Center Deputy Prosecuting Attorney.
Enter all incoming cases the office receives into the INPCMS database record keeping program.
Assist with preparing all follow-up correspondence such as subpoenas and discovery to defense using our e-discovery system.
If requested by the deputy prosecutor, they will attend pretrial conferences and/or court to take notes.
Additionally, this person will help process truancy petitions the Prosecutor’s Office receives from local school corporations.
Qualifications
Familiarity with Microsoft Word, Excel, Outlook, and Power Point.
Ability to learn new data entry programs including but not limited to: INPCMS, Quest, Odyssey
Electronic filing of documents; answering telephones and message preparation
Ability to multitask.
Education/Experience
High school diploma.
Experience with fast paced data entry and strict deadlines; highly organized.
Criminal Justice degree preferred, but not required
Physical Requirements
Employee must be able to sit and perform common clerical tasks: carry files and supplies as needed; walk short distances to equipment and converse with co-workers regarding office duties.
Salary : $39,537
