EXECUTIVE ASSISTANT TO VP/CIO

March 14, 2025

Long Island Campus

I.T. Services

Reporting directly to the Vice President for Information Technology and Chief Information Officer (VP/CIO), the Executive Administrative Assistant provides administrative support to the VP/CIO and serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CIO in addition to playing a crucial role in supporting the VP/CIO’s executive staff; Information Technology Services (ITS) Directors and the ITS Staff as needed by performing a variety of tasks.

JOB RESPONSIBILITIES AND DUTIES:

• Support VP/CIO and VP/CIO’s Direct Reports including supporting the hiring process for all Information Technology positions.
• Ability to handle confidential information with discretion, be adaptable to various competing demands.
• Proactive and intuitive in terms of the VP/CIO’s needs.
• Maintains the VP/CIO calendar, including the coordination of meetings and events.
• Ensure the day-to-day building management needs & operations of the Information Technology Building.
• Take and transcribe minutes of management meetings; distribute agendas, minutes, and other materials to attendees.
• Provide vital support for a variety of ITS projects from initial research to project completion.
• Assist in managing security awareness and phishing programs by developing training materials, coordinating simulations, and analyzing results to enhance organizational cybersecurity preparedness.
• Performs all other duties as assigned.

QUALIFICATIONS:

• Ability to work with a broad range of people including staff, faculty, outside vendors, President’s Cabinet, colleagues, etc.
• Excellent communication skills; speaking, writing, editing, grammatical, organizational, and research skills.
• Team player.
• Proficient in MS Office, Google Workspace, Adobe Spark, Hootsuite, Later, etc.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Preferred – overall understanding of social media and able to post through third party apps.

EDUCATION:

• Bachelor’s Degree preferred with a minimum of three years’ experience providing

executive level support.

Salary Range $50,000 - $56,000

• Kindly submit a cover letter, resume and salary requirements to techsearch ea@sjny.edu, attention Michelle Papajohn

It is the policy of St. Joseph's University not to discriminate on the basis of race, color, religion, sex, national or ethnic origin, sexual orientation, gender identity or expression, citizenship, age, disability, genetic information, status as a victim of domestic violence, military status, status as a protected veteran, marital status or status of an individual in any group or class protected by applicable federal, New York State or New York City Law. This policy applies to all terms and conditions of employment, educational programs, admissions policies, financial aid, and all other school administered programs or policies.

The University also provides accommodations for qualified individuals with disabilities in accordance with the Americans With Disabilities Act and applicable state and local laws. If you need an accommodation during the application process or while employed, please contact Human Resources.

Your employment is contingent upon receipt of proof of eligibility to work in the United States. Please note that the Department of Homeland Security (DHS) requires that all U.S. employers complete and retain a current Form I-9 for each individual they hire for employment in the United States, verifying the employment eligibility and identity documents presented by the employee and recording the document information. You will be required to complete your portion of the document, with your documentation verifying your identity and eligibility to work, no later than your third day of employment.