What are the responsibilities and job description for the Receptionist position at St Labre Indian School?
St. Labre Indian School Educational Association
Pretty Eagle Catholic Academy
St. Charles Mission School
Job Description
Job Title: Receptionist
Department: Administration
Reports To: Assistant to the Executive Director
FLSA Status: Nonexempt – 12 month position
Salary Grade: 3B ($12.00-$13.81-$15.61)/hr.
Approved Date: 07/01/2022
SUMMARY
Receives incoming telephone calls, transfer calls, and takes messages. Transposes messages from the voice mail and delivers them immediately to the appropriate staff. Greets visitors and directs them to the appropriate destination.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. * Indicates the non-essential duties and responsibilities. Nothing in this job description restricts St. Labre's right to assign or reassign duties and responsibilities to this job at any time.
Answers main telephone console and transfers calls.
Collects and distributes messages.
Greets visitors, answers inquiries, and directs them to the appropriate staff and/or department.
Tracks administrative personnel in order to locate them when needed.
Ensures that the front office area is kept clean and neat at all times; this includes removing clutter and arranging magazines, newspapers, flyers, etc.in an attractive manner.
Locks/unlocks front and back administration building doors at the beginning and end of each day.
Operates the radio system and pages staff as needed.
Schedules the small and large conference rooms in the Administration Building as requested.
Distributes and accepts employment applications, checking for completeness.
Updates and distributes Telephone Extension Directory.
Performs other clerical duties as assigned.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or General Education Degree (GED); and one to six months related experience and/or training preferred; or equivalent combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES
Ability to communicate effectively with employees and the general public.
Ability to maintain a professional and courteous demeanor at all times.
Ability to read and write basic instructions, short correspondence, memos, and email.
Ability to effectively present information in one-on-one and small group situations.
Ability to deal well with the public and to effectively address questions or problems, seeking assistance when needed.
Ability to establish and maintain effective working relationships with co-workers and employees.
Ability to operate a PC and related applications such as Windows, Email, MS Word, Excel, Google Suite, etc.
Willingness to maintain an appropriate manner of dress that positively represents St. Labre.
Respects the privacy of individuals by maintaining confidentiality of job applicants and interviews at all times.
Respects the teachings of the gospel of Jesus Christ in private, personal, and public life.
Commitment to the mission of the Roman Catholic Church in Native American education.
Sensitivity to, and appreciation of, Native American people and their cultures.
CERTIFICATES, LICENSES, REGISTRATIONS
None required.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Work attire should complement an environment that reflects an efficient, orderly, and professionally operated organization. Proper work attire includes skirts and slacks and clothing that covers the back. Shorts, flip flops, tennis shoes, tee-shirts, sweatshirts, tank tops, jeans, revealing clothing and the like are not acceptable attire. Also, body piercings and tattoos do not project a positive St. Labre image and are not permitted.
Salary : $12 - $14
