Secretary I

Job Goal: 

To perform various administrative and secretarial duties necessary to support the goals of a program, department, or division.

QUALIFICATIONS:

• Working knowledge of secretarial procedures and of modern office practices, procedures, and equipment.
• High level of verbal/communication skills. 
• Excellent administrative, organizational, and keyboarding skills are also required. 
• High level of expertise in word processing/spreadsheet programs is essential.
• Must hold a minimum of a high school diploma or its equivalent.
• Must pass a criminal background investigation and drug screen.

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Essential Duties and Responsibilities:

• Perform basic office functions including, but not limited to the following:
  • Answering large volume of phone calls and inquiries, resolving issues and/or taking messages, screening and routing calls to appropriate supervisors and staff.
  • Preparing written materials from drafts, verbal instructions, or on own.
  • Maintaining and/or preparing various reports for Central Office and/or School personnel.  Some of these reports may be for distribution to federal or state agencies.
  • Retrieving and distributing mail to appropriate staff members.
  • Sending faxes and copying required materials.
• Assist co-workers in the completion of tasks and assignments to ensure continuity of service.  Orient new co-workers and actively support teamwork throughout the school system.
• Provide relief for the Receptionist function.
• Provide courteous and prompt service to all internal and external customers including students, parents, co-workers, etc. 
• Prioritize and address requests and assignments in a professional manner to develop cooperative relationships and to ensure that student and employee records confidentiality is assured.
• Identify opportunities and recommend methods to improve service, work processes and financial performance. Assist in the implementation of quality improvement initiatives.
• Perform other job-related duties as assigned.

Physical Demands:

• Possesses physical skills and stamina to perform job responsibilities.
• Work requires occasional standing.
• Must tolerate sustained periods of sitting throughout the day.
• Must tolerate sustained operation of keyboard devices.
• Must tolerate frequent periods of walking.
• Must on occasions lift and carry file boxes, books, manuals, catalogues, files, records, etc.
• Must be able to bend and stoop in performing job duties.
• Must tolerate horizontal, overhead, and low level reaching in performing work activities.

Terms of Employment:

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel (Bulletin 130).