Fleet and Equipment Manager

Fleet & Equipment Manager

This role involves overseeing maintenance and repairs for on/off-road equipment, assigning task, managing inventory, and ensuring safety compliance. Responsibilities include coordinating with management, vendors, the mechanics, and dispatch concerning repairs; maintaining records; and handling emergencies. Additional duties include managing DEF and fuel storage, registering drivers, sourcing cost-effective parts, approving invoices, tracking orders, ensuring regulatory compliance, maintaining vehicle registrations, and overseeing fleet documentation.

The Main Job Responsibilities Includes the Following:

1. Planning, scheduling, prioritizing, and assigning the preventative maintenance and repairs of all company equipment and fleet vehicles. Also, ensuring that annual DOT inspections are completed on all required vehicles and equipment.
2. Managing the parts inventory and procurement. Also, managing the delivery schedule of required fuels and oils.
3. Ensuring compliance of the company with all agency required titling, registrations and documentation, monitor all subsidiary safety scores within FMCSA, and ensure all vehicles carry valid registrations and documentation.
4. Data management, including daily maintenance logs, and reporting
5. Maintenance personnel and facility management. This includes hiring and managing the maintenance team, along with managing the maintenance facilities, ensuring the maintenance staff has a clean/safe work environment.
6. Management of vendors and assets, including maintenance of an equipment/fleet inventory.

MINIMUM REQUIRED SKILLS AND EXPERIENCE:

• 5 years in fleet and heavy equipment maintenance or related experience.
• Strong knowledge of preventative maintenance programs, repair procedures, and troubleshooting for on/off-road equipment.
• Experience with DOT inspections, safety regulations, and compliance requirements [MoDOT, FMCSA, IRP, IFTA, UCR, and MC-150].
• Ability to schedule, assign, and oversee tasks for mechanics and maintenance personnel in an organized and efficient manner.
• Experience managing inventory, ordering parts, and vendor coordination.
• Proficiency in maintenance tracking software (e.g., RTA, Fleet Maintenance Pro, or equivalent).
• Familiarity with fuel storage systems, DEF management, and emissions compliance.
• Strong problem-solving skills.
• Experience managing fleet fuel card programs and tracking purchases.
• Strong communication and leadership skills.
• Ability to maintain accurate documentation and compliance records.

PREFERRED SKILLS AND EXPERIENCE:

• CDL License (Class A or B) for operating heavy-duty vehicles (not required but beneficial).
• OSHA Safety Certification or training in workplace safety regulations. Experience managing shop operations to ensure a safe and efficient working environment.
• Background in budgeting and cost control for fleet operations.
• Experience with procurement and sourcing cost-effective parts & services.

BENEFITS

• Family-oriented positive culture, ideal for those looking for a long-term career
• 6 Paid Holidays
• Paid Time Off available
• $10k in Company Paid Life Insurance
• 401(k) Retirement Plan with STRONG match
• Medical, Dental and Vision offered
• Opportunity for growth
• Opportunities for overtime

As an important part of our hiring process, our candidates must go through a background check and an extensive drug testing including urine and breath alcohol testing