What are the responsibilities and job description for the Office Specialist - (Duluth)(Open) position at St. Louis County, Minnesota?
Clerical work requiring a thorough understanding of the operating policies and procedures applied in preparing and maintaining records and processing client caseloads in a functional unit of Arrowhead Regional Corrections (ARC).
The salary range reflected above is the normal hiring range for 2025. The full salary range, including longevity pay, is $19.33 - $29.14 per hour.
Arrowhead Regional Corrections does not participate in E-Verify. All employees must be continuously authorized to work in the United States, for Arrowhead Regional Corrections, on a full-time basis. Arrowhead Regional Corrections does not provide sponsorship for employment visas.An employee in this class is responsible for performing a wide variety of routine administrative tasks following policies and procedures in processing case records and assisting clients and the public. Duties include assembling data and preparing forms, records, and reports; drafting original correspondence explaining semi-specialized procedural requirements to clients and the public. The work is performed under the direction of assigned supervisory staff.These work environment factors are general in nature and may vary depending on the specific position being filled. CONSTANT: Near and midrange vision; hear within 5 ft and up to 20 ft; right and left wrist turns; and work inside. FREQUENT: Lift and carry up to 10 pounds; far vision; depth perception; field of vision; visual accommodation; color vision; balance; bend neck; feel; use fingers; grasp; handle; maintain posture; move about; reach; reach above shoulder; rotate neck; sit; squat; static neck position; stoop/bend; walk; talk/speak; twist at waist; work alone, with and around others; clients with behavioral challenges; and customer/public contact. OCCASIONAL: Climb stairs; crouch; kneel; blood borne pathogens; and driving.MINIMUM QUALIFICATIONS (Pass/Fail):
Supplemental Questionnaire will be 100% of the scoring process:
Points will be awarded based on the applicants answers to supplemental questions 10-16.
Experience beyond ten years may be included on the application for purposes of meeting minimum qualifications or informing the hiring authority of your complete employment history.
Please Note: When answering the supplemental questions on the website, the webpage may time out after 30 minutes. It's recommended you draft your answers in a Word document and copy/paste the answers into the application when you're finished writing. Failure to answer all of the questions on the "Supplemental Questions" page within 30 minutes may result in the deletion of your answers by the application system.
TENTATIVE RECRUITMENT & SCREENING PROCESS SCHEDULE:
ESSENTIAL FUNCTIONS:
The essential functions for this position are listed under the "ILLUSTRATIVE EXAMPLES OF WORK" on the specification, available in the Human Resources Department or online at www.stlouiscountymn.gov/jobdescriptions.
VETERANS PREFERENCE:
If you are eligible to apply for Veterans Preference, please attach to your application a copy of document(s) listed for the option that applies to you:
PHYSICAL-MEDICAL STANDARDS:
Qualified applicants must be able to perform the essential functions of the position with or without reasonable accommodation. Applicants selected must meet the physical requirements for the position.
BACKGROUND CHECK:
Applicants selected for appointment to a position with Arrowhead Regional Corrections are subject to a background investigation.
EMPLOYMENT ELIGIBILITY VERIFICATION: All new employees must submit documentation verifying identity and employment eligibility within three days of their first day of employment.
PROBATIONARY PERIOD:
Appointees to the position must successfully complete a twelve-month probationary period prior to being certified for permanent employment.
NON-DISCRIMINATION:
Arrowhead Regional Corrections is an equal opportunity and veteran-friendly employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, gender identity, marital status, familial status, age, sexual orientation, status with regard to public assistance, disability, genetic information, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
The salary range reflected above is the normal hiring range for 2025. The full salary range, including longevity pay, is $19.33 - $29.14 per hour.
Arrowhead Regional Corrections does not participate in E-Verify. All employees must be continuously authorized to work in the United States, for Arrowhead Regional Corrections, on a full-time basis. Arrowhead Regional Corrections does not provide sponsorship for employment visas.An employee in this class is responsible for performing a wide variety of routine administrative tasks following policies and procedures in processing case records and assisting clients and the public. Duties include assembling data and preparing forms, records, and reports; drafting original correspondence explaining semi-specialized procedural requirements to clients and the public. The work is performed under the direction of assigned supervisory staff.These work environment factors are general in nature and may vary depending on the specific position being filled. CONSTANT: Near and midrange vision; hear within 5 ft and up to 20 ft; right and left wrist turns; and work inside. FREQUENT: Lift and carry up to 10 pounds; far vision; depth perception; field of vision; visual accommodation; color vision; balance; bend neck; feel; use fingers; grasp; handle; maintain posture; move about; reach; reach above shoulder; rotate neck; sit; squat; static neck position; stoop/bend; walk; talk/speak; twist at waist; work alone, with and around others; clients with behavioral challenges; and customer/public contact. OCCASIONAL: Climb stairs; crouch; kneel; blood borne pathogens; and driving.MINIMUM QUALIFICATIONS (Pass/Fail):
- High school diploma or its equivalent.
- Ability to type from clear copy at a rate of 40 w.p.m. net.
- Demonstrated ability to operate personal computer-based systems.
- Proficiency in operating word processing software.
Supplemental Questionnaire will be 100% of the scoring process:
Points will be awarded based on the applicants answers to supplemental questions 10-16.
Experience beyond ten years may be included on the application for purposes of meeting minimum qualifications or informing the hiring authority of your complete employment history.
Please Note: When answering the supplemental questions on the website, the webpage may time out after 30 minutes. It's recommended you draft your answers in a Word document and copy/paste the answers into the application when you're finished writing. Failure to answer all of the questions on the "Supplemental Questions" page within 30 minutes may result in the deletion of your answers by the application system.
TENTATIVE RECRUITMENT & SCREENING PROCESS SCHEDULE:
- February 25, 2025 - Applicant screening will begin
- Week of March 10, 2025 - Supplemental question scoring to be completed
- Week of March 24, 2025 - Interviews to be conducted
ESSENTIAL FUNCTIONS:
The essential functions for this position are listed under the "ILLUSTRATIVE EXAMPLES OF WORK" on the specification, available in the Human Resources Department or online at www.stlouiscountymn.gov/jobdescriptions.
VETERANS PREFERENCE:
If you are eligible to apply for Veterans Preference, please attach to your application a copy of document(s) listed for the option that applies to you:
- Veteran: DD214 noting character of service
- Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months.
- Spouse of Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months & marriage certificate. (Eligible only if Veteran is unable to qualify because of the disability.)
- Spouse of Deceased Veteran: DD214, Marriage Certificate and Death Certificate.
PHYSICAL-MEDICAL STANDARDS:
Qualified applicants must be able to perform the essential functions of the position with or without reasonable accommodation. Applicants selected must meet the physical requirements for the position.
BACKGROUND CHECK:
Applicants selected for appointment to a position with Arrowhead Regional Corrections are subject to a background investigation.
EMPLOYMENT ELIGIBILITY VERIFICATION: All new employees must submit documentation verifying identity and employment eligibility within three days of their first day of employment.
PROBATIONARY PERIOD:
Appointees to the position must successfully complete a twelve-month probationary period prior to being certified for permanent employment.
NON-DISCRIMINATION:
Arrowhead Regional Corrections is an equal opportunity and veteran-friendly employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, gender identity, marital status, familial status, age, sexual orientation, status with regard to public assistance, disability, genetic information, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Salary : $19 - $24
