What are the responsibilities and job description for the Police Uniform Supply Coordinator position at St. Louis County, MO?
An employee in this job class is responsible for performing administrative work of moderate difficulty in the requisition and procurement of material, equipment, and supplies for the Police Department, as well as serving as the Department’s Uniform and Equipment Coordinator. Work is performed under the supervision of the Vehicle and Supply Unit Supervisor. Work involves considerable contact with Department and vendor personnel. Work is reviewed through authorizations and periodic reports, as well as through conferences and observation of results obtained.
Duty Hours: 8:00 AM to 4:30 PM, Monday through Friday, with flexibility to meet Department needs.
Per the Department's Collective Bargaining Agreement, newly hired employees who do not possess corresponding experience will start at the base starting pay listed in this posting.
Examples of Duties
- Assists personnel within the County Police Department with the preparation of purchase requests; maintains information on product catalogs, vendor lists, and related information; provides cost and lead time estimates, historical vendor information, and access to other records; prepares or assists with preparation and drafting of product specifications.
- Receives purchase requests from Department personnel; checks for problems such as inadequate specifications, overstocking, or duplication; discusses concerns with appropriate persons; obtains necessary clarifications.
- Assists Department personnel with acquisition of duty uniforms and personal duty equipment as the Department’s Uniform and Equipment Coordinator, including furnishing uniform and equipment items, reviewing and approving order requests, and collecting required documentation.
- Serves as the primary administrator and subject matter expert on uniforms and personal duty equipment. Serves as the primary liaison with the Department’s uniform service contractor.
- Maintains on-site inventory of uniforms, personal duty equipment, and duty supplies.
- Assists with tracking and management of several budgets, including those from asset forfeiture and grants; provides updates as needed to commanders and Fiscal Services about available funding.
- Conducts informal bid requests prior to placing orders for non-contractual items; places orders and administers purchase process from time of order to payment of invoice.
- Maintains inventory of frequently-used supplies and F-forms; places orders for restocking of supplies; distributes to Departmental personnel.
- Develops specifications for various goods and services; makes recommendations concerning awards of bids; advises proper persons of poor vendor performances or contract violations.
- Assists with management of the Department fleet as assigned, including procuring vehicles and equipment, coordinating upfitting, maintenance, and collision repair of fleet vehicles, and processing of vehicle licensing.
- Receives and processes invoices for payment; verifies correct receipt of items by Department.
- Maintains complex filing systems for uniform and equipment supply, badge inventory, fleet, purchases, vendors, and asset forfeiture funding.
- Performs related work as required.
Minimum Qualifications
- Ability to take initiative and effectively manage a heavy workload of disparate duties in a timely fashion.
- Considerable knowledge of uniforms, equipment, supplies, and vehicles commonly used by Department.
- Considerable knowledge of County purchasing and procurement rules, practices, and procedures, to include MUNIS/ERP functions as related to procurement and fiscal management.
- Knowledge of general accounting, purchasing, and inventory control practices and procedures.
- Knowledge of Department administrative organization, functions, and activities.
- Skill in maintaining organized filing systems, both paper and electronic.
- Knowledge and skill in use of computers and spreadsheets.
- Ability to communicate, both orally and in writing.
- Ability to establish and maintain effective working relationships with Department personnel, employees in other County Departments, and vendors.
- Capability to lift up to 50 pounds and climb a ladder up to 5 feet from the ground.
Training and Experience:
Graduation from an accredited college or university with an associate degree in business or related area and two (2) years of experience in purchasing administration and/or uniform administration, or any equivalent combination of training and experience.
Additional Information
CITIZENSHIP: Citizen of the United States or valid work permit, and apply for citizenship when eligible.
AGE LIMITS: Eighteen (18) years of age at the time of appointment.
EDUCATION: Educational requirements and skills will be determined by the position classification.
PRE-EMPLOYMENT DRUG GUIDELINES: Any illegal adult use or possession of a controlled substance, including marijuana, within one year prior to employment. The word “drug” refers to any type of controlled substance for which you do not have a prescription; to include marijuana in all forms (edibles, gummies, or any other product containing THC).
TATTOO POLICY: Applicants and Department employees shall not display tattoos that are visible on the face, neck, head or hands. Visible tattoos on other areas of the body may be displayed with Department approval.
ARREST: Must be free from conviction of a felony or a Class "A" misdemeanor.
MILITARY: Must not have a "Dishonorable" discharge or "Bad Conduct" discharge if having served in the military. All "Other Than Honorable" discharges will be reviewed on an individual basis.
COMPETITIVE SELECTION PROCESS
Under the regulations of the Police Department, all appointments to the St. Louis County Police Department are made on the basis of a continuously open, competitive hiring process conducted under the supervision of the Personnel Services Unit. Each applicant must successfully complete each stage of the selection process before becoming eligible to proceed to the next step.
AN EQUAL OPPORTUNITY EMPLOYER: The Board of Police Commissioners resolved that subject to all applicable State and Federal statutory or judicial exemptions, all qualified applicants for employment and/or advancement, whether commissioned or civilian, shall be given equal opportunity for consideration, selection, appointment and retention, regardless of race, color, religion, sex, national origin, age, disability, or political affiliation.
St. Louis County offers its employees many excellent benefits with paid medical insurance, 20 days of PTO (paid time off) the first year and increasing with seniority, and 11-12 paid holidays. Employees hired for full time employment will participate in the St. Louis County retirement plan where they contribute 4% of their salary to the defined benefit plan with vesting after 7 years. Other benefits include: paid life insurance, a credit union, 457 Deferred Compensation Plan, pre-tax premium pay plan, dependent care and medical expense reimbursement plans, and short and long term disability insurance.
In addition to these benefits, as of January 1, 2023, St. Louis County approved up to 480 hours of paid parental leave for eligible employees welcoming new children, either by birth or adoption. The employee can also take up to 80 hours of leave for prenatal care and up to 80 hours for care of the child within the first year.
