What are the responsibilities and job description for the Executive Secretary - Judicial Administration position at St. Louis County?
The successful candidate will have experience performing clerical work and minor administrative tasks. Handling confidential, highly sensitive information distinguishes this job class from OA41-Secretary."
The starting salary for this position is $21.68 hourly.
- Greets visitors in person and by phone responding to various inquiries, requests, and complaints by giving information and referring to appropriate staff.
- Schedules the Director's calendar for meetings and appointments and coordinates arrangements. Informs and provides the Director with the necessary material for meetings and events.
- Sets the wedding schedule and assigns judges and typists for wedding duty.
- Receives, reads, and prioritizes daily mail for the Director's review.
- Prepares correspondence, memorandums, reports, and minutes often of a confidential nature.
- Prepares agenda for meetings; takes and transcribes minutes.
- Types proposed judgments and orders for the judges and staff, as needed.
- Keeps track of parking for judges and commissioners.
- Organizes and maintains electronic and paper records through filing, retrieval, storage, and destruction.
- Prepares yearly calendars including duty and court calendars.
- Maintains mental evaluation files (i.e. prepares orders, schedules appointments, distributes evaluations, etc).
- Submits work orders for cleaning, repairs, etc. for multiple locations throughout the courthouse.
- Performs related work as required.
Essential Function Examples
Coordinate arrangements for conferences, meetings and travel.
Compose correspondence on behalf of the Judicial Administrator and prepare reports and summaries, often of a highly sensitive nature.
Provide information, assistance and clarification to parties regarding policies and procedures.
Organize and monitor office operations and procedures and other support services to ensure an efficient work process.
Establish and maintain highly confidential files and records.
Set priorities for incoming work and distribute to the appropriate area or person.
Marginal Function Examples
Perform other duties as required or assigned.
This document defines the job class as a whole and provides examples of work that may typically be performed by the assigned positions. It does not represent any single position.
A minimum of five years of progressively responsible clerical experience; or an equivalent combination of training and experience. Applicants with previous experience in the legal field may be given preference. Successful candidates will be highly proficient in all Microsoft Office Suite applications.
SELECTION AND APPOINTMENT: A selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant's education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available. The selection committee will admit to the interview only those persons who possess the most job-related qualifications and may establish admittance criteria beyond the minimum qualifications stated above. The interview will comprise 100% of the applicant's earned grade. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment. After initial interviews with the selected candidates are conducted, an email will be sent to the address on file with instructions on how to complete and submit a Conviction Questionnaire. Candidates have 3 days to complete the required questionnaire. The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision. All applicants conditionally offered a merit position will be required to submit to urinalysis to screen for illegal drug use prior to appointment. Screening will be performed by a reputable clinical laboratory. The cost of screening will be covered by the County.
HOW TO APPLY: Applicants interested in applying for this position should visit our website at www.governmentjobs.com/careers/stlouis. We only accept on-line applications.
EQUAL EMPLOYMENT OPPORTUNITY POLICY: The policy of the Civil Service Commission of St. Louis County is to support fair and equitable employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veterans' status or political affiliation. Call the Division of Personnel at (314) 615-5429 for more information on this policy.
St. Louis County
Division of Personnel, 7th Floor
Clayton, MO 63105
(314) 615-5429
Relay MO 711 or 800-735-2966
An Equal Opportunity Employer
Fax: (314) 615-7703
www.stlouiscountymo.gov
Salary : $37,586 - $54,517
