Scanner - Temporary

Description

This is a temporary part-time position that the essential functions and responsibilities include the effective and efficient operation of scanning devices in order to digitize a large quantity of documents and images daily, as well as accurate data entry to ensure proper indexing and organization of the digitized files. The length of this temporary position is anticipated to be six months, but will continue until the project is complete.

Examples of Duties

• Operate scanning equipment to digitize documents and images accurately.
• Ensure quality and clarity of scanned documents to meet established standards.
• Organize and categorize scanned items into folders, maintaining a systematic file structure.
• Maintain daily scanning and data entry quotas to meet project deadlines.
• Prioritize scanning tasks based on supervisor instructions and deadlines.
• Perform accurate data entry to index and organize digitized files.
• Maintain an organized and efficient workflow to maximize productivity.
• Handle sensitive and confidential information with discretion.
• Collaborate with team members to meet overall project objectives.
• Report all technical issues with scanning equipment to I.T.
• Provide support throughout the organization as assigned.

Typical Qualifications

• Graduation from high school or a General Educational Development (GED) required.
• Previous experience operating scanning equipment is preferred.
• Previous experience in a document management role is preferred.

Supplemental Information

• Strong computer skills with proficiency in desktop office solutions, such as Microsoft Office Suite, database applications, email, .pdf file attachments, internet search tools, and various computer peripheral devices.
• Knowledge of a wide range of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures, office equipment and terminology.
• Ability to learn and understand specialized information, including codes, rules, policies, procedures, forms, and legal terms, and apply that knowledge in carrying out job assignments accurately and efficiently.
• Ability to work with confidential and/or sensitive data; interpret and comply with state and federal guidelines.
• Have strong organizational skills with ability to prioritize work in an environment that includes frequent interruptions and simultaneous detailed attention to multiple tasks.
• Skilled in speaking clearly and distinctly, both in person and on the telephone, using appropriate vocabulary and grammar to communicate routine and complex information in a manner that is understandable and respectful.
• Possess excellent customer service and interpersonal skills to establish and maintain cooperative, tactful, effective, and harmonious working relationships with co-workers, attorneys, external agencies, and the public.
• Excellent writing skills to compose general correspondence using correct grammar and punctuation and using tone and format appropriate for the intended audience.
• Dependable and able to meet the assigned work schedule. Must be flexible as work assignments may frequently change.
• Ability to work independently with little supervision and exercise good judgement and discretion.
• Comply with legal advice restrictions of the Clerk of the Circuit Court & Comptroller’s Office.

Equal Opportunity Statement:

The St. Lucie County Clerk of the Circuit Court & Comptroller is committed to the principals of equal employment opportunity and will assure compliance with all Federal and State laws concerning discrimination in employment. No person will be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, military status, genetic information, or any other characteristic protected by applicable Federal or State law.