What are the responsibilities and job description for the Assistant Director of Alumnae Relations position at St. Mary Academy-Bay View?
Our School:
St. Mary Academy – Bay View is an all-girls, independent, Catholic school serving a diverse population of girls from preschool through grade twelve, located in Riverside, Rhode Island. A sponsored ministry of the Sisters of Mercy, St. Mary Academy – Bay View fosters academic excellence in an innovative and creative learning environment while striving to empower each student to be a confident, independent, compassionate, and socially conscious faith-filled young woman.
Position Overview:
Reporting to the Director of Development & Community Engagement, the Assistant Director of Alumnae Relations will work to foster excellent alumnae relations that will strengthen St. Mary Academy - Bay View’s community to support the long-term health of the school. S/He will be responsible for co-creating meetings, events, and communications designed to engage with alumnae and other Bay View stakeholders. S/He will be expected to fundraise with a particular emphasis on relationship cultivation and management with alumnae donors. Responsible for planning the annual Decades Challenge, as well as working on class gifts, endowments, and planned giving for alumnae, with support from other team members.
The Assistant Director will be responsible for a minimum 25% fundraising goal total development goal.
Examples of Key Duties and Responsibilities:
-Work in collaboration with all members of the Development & Community Engagement team to co-develop and execute an annual schedule of alumnae programs that meet strategic broad-based engagement and philanthropic goals and objectives, as determined by the department, school, and leadership;
-Promote a culture of philanthropy and legacy giving within the school community, developing and managing activities that strengthen relationships with alumnae, parents/family members, and other prospects;
-Update alumnae records and profiles in the database on a weekly basis;
-Participate in all development activities including special events and other development and community engagement efforts;
-Establish and build relationships with a wide range of alumnae and parents/family members locally, and regionally;
-Raise awareness of Bay View’s work through showcasing and profiling successful alumnae stories on all platforms, in collaboration with the Communications team, and lead the Alumnae Council and participate with the Parent Council toward relationship building, engagement, and philanthropic goals;
-Co-plan and execute on- and off-campus events of interest to alumnae and parents/family members across decades and geographic regions; with a specific focus on reconnecting with disengaged alumnae and other important community partners;
-Work with Communications to prepare invitations, briefings, and other materials required to support the event or program and school leadership involvement;
-Represent the school and its broad goals and mission at various local events and programs; including nights and weekends throughout the year, including summer months;
-Coordinate and manage the overall execution of reunion events each year, attending all local alumnae events;
-Collaborate with the Assistant Director of Development & Community Engagement Operations to assist with planning and logistics involving communications, facilities catering, class volunteers, committees, vendors and other service providers as needed;
-Assist with other Development & Community Engagement initiatives as assigned by the Director; and
-Track all efforts using the database system and prepare monthly reports for the Director.
Employment Standards:
-Ability to operate and use a broad spectrum of tools and equipment skillfully and safely perform physical labor, such as bending, standing, walking, climbing, lifting, and carrying 50 lbs. ;
-Follow oral and written instructions;
-Maintain cooperative working relationships;
-Hours are 40 hours per week, year-round, including some nights and weekends as necessary; and
-The candidate will be required to pass a national background check with fingerprints.
Benefits:
St. Mary Academy – Bay View offers medical insurance, an Employee Assistance Program, group retirement plan, and tuition remission for daughters, as well as paid vacation, personal, sick, holiday leave, and Fridays off during the summer vacation months.
To Apply:
Visit bayviewacademy.org/about-bayview/employment-opportunities and download the “Non-Teaching Application.” The application, cover letter, and resume must be submitted via email to: employment@bayviewacademy.org, or mail to: Ms. Monica Anderson, Director of Development & Community Engagement, St. Mary Academy – Bay View, 3070 Pawtucket Avenue, Riverside, RI 02915.
An Equal Opportunity Employer, St. Mary Academy – Bay View commits itself to maintaining a welcoming environment for all people and extends its welcome to those who may be vulnerable to discrimination on the basis of their race, color, national origin, sex, religion, disability, age, marital or parental status, sexual orientation, military status, or other legally protected status.
