What are the responsibilities and job description for the Human Resources Administrative Assistant position at St. Mary's County Metropolitan Commission?
JOB
Provides administrative assistance to the Chief Human Resources Officer and Human Resources Department. Reports to the Chief Human Resources Officer.
EXAMPLE OF DUTIES
Essential Functions: Provides support to the Chief Human Resources OfficerMaintains the Human Resources data input for the software program Payroll/Personnel by setting up new hires; terminations; promotions; job changes; mass rate changes to salary and benefits; and all status changes to employee recordsMaintains all personnel recordsPerforms all filing and administrative duties for the HR Department; including but not limited to employee physicals and medical files, insurance/benefit forms, personnel action forms, pay history, performance evaluations, promotions, COLA’S, merits, bonuses, disciplinary documents, training records; manages documents according to retention schedule.Creates holiday schedule and Events Calendar each yearOversees leave donation programCreates and manages FMLA paperwork and leave balances and useCoordinates annual leave carryover and sick leave transfer at end of Calendar yearFacilitates pre-employment requirements, including reference checks, drug testing, and background checksPrepares the information for new hire packages and conducts new hire orientation.Creates forms and obtains authorization for all personnel related changesOversees the program for CDL licensing/DOT physicals/MVA annual checksServe as a back up to the Risk Manager with all drug testing proceduresCoordinates the recruitment process, including advertising position openings, screening applications, scheduling pre-employment testing, organizing and facilitating interviews. Notifies applicants of selection outcome, addresses concerns applicants and the public may have about open positions and/or the selection process. Completes all Human Resources annual reports, including but not limited to ACA, AAP, VETS, and EEOMaintains Metropolitan Commission Social Media (i.e. Facebook etc) and coordinates website updates, in accordance with established guidelines.Creates and distributes monthly Metropolitan Commission newsletter using Microsoft Publisher.Ensures all employee ID badges are current.Reconciles various monthly bills associated with benefits, disability, and health insuranceOrders department supplies21. Maintains MetCom Organizational Charts22. Performs other duties as assigned
Provides administrative assistance to the Chief Human Resources Officer and Human Resources Department. Reports to the Chief Human Resources Officer.
EXAMPLE OF DUTIES
Essential Functions: Provides support to the Chief Human Resources OfficerMaintains the Human Resources data input for the software program Payroll/Personnel by setting up new hires; terminations; promotions; job changes; mass rate changes to salary and benefits; and all status changes to employee recordsMaintains all personnel recordsPerforms all filing and administrative duties for the HR Department; including but not limited to employee physicals and medical files, insurance/benefit forms, personnel action forms, pay history, performance evaluations, promotions, COLA’S, merits, bonuses, disciplinary documents, training records; manages documents according to retention schedule.Creates holiday schedule and Events Calendar each yearOversees leave donation programCreates and manages FMLA paperwork and leave balances and useCoordinates annual leave carryover and sick leave transfer at end of Calendar yearFacilitates pre-employment requirements, including reference checks, drug testing, and background checksPrepares the information for new hire packages and conducts new hire orientation.Creates forms and obtains authorization for all personnel related changesOversees the program for CDL licensing/DOT physicals/MVA annual checksServe as a back up to the Risk Manager with all drug testing proceduresCoordinates the recruitment process, including advertising position openings, screening applications, scheduling pre-employment testing, organizing and facilitating interviews. Notifies applicants of selection outcome, addresses concerns applicants and the public may have about open positions and/or the selection process. Completes all Human Resources annual reports, including but not limited to ACA, AAP, VETS, and EEOMaintains Metropolitan Commission Social Media (i.e. Facebook etc) and coordinates website updates, in accordance with established guidelines.Creates and distributes monthly Metropolitan Commission newsletter using Microsoft Publisher.Ensures all employee ID badges are current.Reconciles various monthly bills associated with benefits, disability, and health insuranceOrders department supplies21. Maintains MetCom Organizational Charts22. Performs other duties as assigned
