Secretary I School 11- Month

POSITION: Secretary I School 11 - Month

REPORTS TO: Site Administrator

LOCATION: Great Mills High School

NATURE OF WORK:

This is a skilled secretarial position responsible for specific functions in a school. The employee typically works independently maintaining records and preparing necessary reports and may assume responsibility for a major segment of office work. The work is performed under the general supervision of the site administrator or administrator’s designee.

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers, students, and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to organize, supervise, coordinate, and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate courteously and tactfully with staff, students, parents and the community in a timely manner
• Ability to work under pressure
• Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School System

DUTIES AND RESPONSIBILITIES:

• Answers telephone and various inquiries from students, parents, staff, and the community
• Greets visitors and directs them to proper location
• Prepares and maintains pupil records and various related reports
• Reviews sensitive records and files and creates reports from such
• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files
• Assists in the preparation of county, federal, and state reports
• Maintains supplies/forms and submits requests for replenishment;
• Receives, sorts, and forwards correspondence, and telephone calls, and messages for staff members
• Verifies pupil information and files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Reports and contacts parents concerning attendance policies and procedures
• Registers new pupils and requests prior school records, withdraws transferring pupils, and forwards permanent school records
• Communicates with other schools and departments
• Schedules appointments and arranges conferences
• Provides direction to student office aides/volunteers
• Maintains up-to-date bus routes and bus numbers for students
• Performs other related and non-related job duties as assigned

QUALIFICATIONS:

Required:

• High School Diploma or GED
• Two (2) years of general office, clerical, or secretarial experience
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)

TERM OF EMPLOYMENT:

Full-time eleven-month position.

SALARY GRADE RANGE:

The salary for this position will be based on EASMC-ESP salary schedule for 11-month, 7-hour employees – Range 11.

BARGAINING UNIT ELIGIBILITY: EASMC-ESP

Updated 07.2024