Payroll Specialist

Job Requisition: REQ3500
Employment Type: Full-Time
Shift: Days
Hours Per Week: 40 hours

Hiring Range : $22.74- $30.41

The actual compensation for this position will be determined based on experience and other factors permitted by law.

Responsibilities:

• Responsible for the entry, maintenance, and ongoing audit of employee data and ensuring accurate data is prepared and entered timely for bi-weekly payroll processing.
• Reconciliation of payroll information between EMR and timekeeping system on a regular basis to ensure accurate PTO balances, payouts, programs, and proper changes are in place.
• Ensure smooth process flow within HR by working closely with various departments including Finance, Legal/Compliance and IT.
• Provide guidance regarding pay component and work rule eligibility, employee status, and position related inquires.
• Extract appropriate data from retirement plan record keeper and make appropriate changes in EMR/HRIS systems (i.e., 403(b), 457(b), 403(b) loans) timely and accurately.
• Collaborate with payroll administrator to review timecard exception report for missing secondary jobs, and additional discrepancies between timekeeping system and HR records
• Determine, calculate, and provide payroll processor with benefit adjustments, retros, and other corrections/adjustments to be processed each pay period by extracting necessary reports from benefit administration system.
• Support documentation of user procedures, guidelines, and business processes.
• High level review of manager sign-off forms regarding employee transfers and change in status to ensure proper setup in all EMR, timekeeping, and benefit administration systems (i.e., Non-exempt to exempt, FTE to PRN, PRN to benefit eligible, etc.).
• Support a variety of reports or queries utilizing appropriate reporting tools, both on a regular and ad-hoc basis.
• Special analysis and other projects/responsibilities may be assigned as business needs require.

Additional Responsibilities:

• Other duties as assigned.

Education, Training & Experience:

• Associates degree in accounting or human resources required, with a minimum of two (2) years’ experience in a payroll position. Bachelor’s degree in business, Finance, HR, or related area preferred

• Minimum of two (2) years related experience in combination with degree, or additional years of experience in lieu of degree

• Payroll:

• Experience with Kronos or other timekeeping system, preferred

• Experience with Meditech Expanse and/or UKG highly preferred, or other HER Solution or HRIS system required
• Proficiency in Payroll Law and ability to demonstrate knowledge required
• Must possess integrity, discretion, and the ability to appropriately manage confidential, sensitive information, the ability to adapt and thrive in a dynamic, growth-oriented business environment and a flexible professional demeanor and self-directed work approach.

Required Skills and Attributes:

• Excellent attention to detail and mathematical skills
• Strong ability to gather, validate, and audit data.
• Effective presentation skills including written and verbal communication skills.
• Ability to perform with a high level of confidentiality, professionalism, integrity, and creditability.
• Ability to manage several complex projects simultaneously while working under pressure to meet deadlines within short time frame.
• Ability to organize and establish day-to-day priorities while using critical thinking skills in all aspects of the job.
• Must be able to multitask while remaining professional, focused, composed and positive.
• Excellent customer service skills
• Displays integrity, friendliness, and compassion.
• Must be able to establish an appropriate and effective rapport with others.
• Ability to work as part of a team and independently. Must be able to demonstrate effective and appropriate written and oral communication skills.
• Demonstrates flexibility and the ability to quickly grasp facts, processes, procedures.
• Able to work in a fast-paced environment
• Takes initiative
• Embraces new opportunities to grow both personally and professionally.
• Strong organizational skills.
• Effective interpersonal skills.
• Ability to take and follow direction in a positive and appropriate manner
• Effective critical thinking and problem-solving skills.
• Proficient with various Microsoft Office products (Word, Excel, PowerPoint, and SharePoint).
• Ability to take and follow direction in a positive and appropriate manner.
• Must be able to speak, read, write and follow instructions in English.