DIRECTOR OF PARISH OPERATIONS

Saint Mary’s Annapolis Roman Catholic Congregation, Inc.
Business Office

Job Description

Position Title: DIRECTOR OF PARISH OPERATIONS
Reports To: Pastor
FLSA: Full-time, Exempt
Catholic: Preferred
Salary: $105,000

St. Mary’s Parish is a vibrant Catholic congregation located in Historic Annapolis, Maryland serving over 5,000 families. St.
Mary’s Parish includes St. Mary’s Church, St. John Neumann Mission Church, St. Mary’s Elementary School and St. Mary’s
High School.

Position Summary: The Director of Parish Operations (DPO) provides comprehensive support primary to
the Pastor in the oversight and direct management of the temporal goods of the Parish. The DPO, in
conjunction with the pastor; serves as the chief administrative officer for the parish and its day-to-day
operations. The DPO supervises parish staff (except those reserved to the pastor), and is responsible for
human resources, information technology, communications, advancement and facilities management. The
DPO possesses and maintains an in-depth understanding of the Mission of the Catholic Church and of the
Parish, and brings that understanding to bear in all considerations and decisions made within the scope of the
essential functions listed below.

Essential Functions:
A. Administrative: Direct and evaluate the operation of the parish to ensure that all activities, staff

and volunteers support the Mission of the Church and Parish, to include;
a. Establish office coverage and core hours for the staff to ensure parishioner needs are met.
b. Direct and coordinate the compilation of data required for annual Archdiocesan

Consolidated Report and other management reports required or requested by Pastor;
insure accurate and timely record keeping for: Parish census, Ministry Platform and
Sacramental records, etc.

c. Ensure proper maintenance and usage of the Ministry Platform (MP) census system.
d. Oversee the various aspects of grant applications and administration.
e. Direct the maintenance and updating of Parish office equipment.
f. Coordinate the hiring and selection of personnel as directed by Pastor and according to

Archdiocesan Human Resources and Office of Child and Youth Protection policies.
g. Assist the pastor in establishing job descriptions, goals and objectives for all staff.
h. Supervise all non-pastoral staff members. Effectively and timely handle any performance

or other work-related concerns wit staff. Keep the Pastor apprised of such concerns as
needed.

i. Assist the Pastor in determining the agenda and conducting regular staff meetings.

j. Ensure that records of Pastoral Council, Finance Committee, Corporator and similar
meetings are maintained and readily available as needed.

k. Act as a liaison between the parish school.
B. Communications: Oversee and support the communications efforts of the parish to engage,

educate and elicit action on the part of the parish community.
a. Oversee website content to ensure it is maintained with timely information, appropriately

conveys the parish’s identity and adequately engages all who visit.
b. Oversee and monitor communications through social media to ensure posts are strategic,

purposeful and engaging.
c. Oversee MP communication to ensure regular impactful communication.
d. Oversee the production of the bulletin in paper and website form to ensure its overall

presentation is consistent with other forms of parish communication while also limiting
redundancy.

C. Information Technology: Oversee the technology resources and ensure that they meet the
current and future needs of the parish.

a. Monitor the website’s technical platform to ensure that it is structured to support the
needs of the parish.

b. Oversee the IT support structure, including copiers to ensure that all technology needs are
met timely and adequately.

c. Monitor the combability, connectively and access to the network to ensure adequate
availability and usage.

d. Oversee the Network Security protocols to ensure that the parish technology is
adequately protected.

D. Facilities: Oversee the ongoing usage and maintenance of the parish’s real and personal property
to ensure its adequacy and availability for current and future parish needs.

a. Collaborate with Facilities Manager and Pastor to manage major repairs or new
construction; to implement goals, oversee upkeep, and monitor the parish budget with
regard to facilities and the campus.

b. Serve as a staff representative to the Parish Facilities Committee.
c. Oversee the scheduling of all parish facilities to maximize utilization and control

unnecessary expenses, while ensuring that third party usage is in accordance with AOB
policy and insurance requirements.

d. Negotiate contracts with suppliers, contractors, construction companies and other
entities; ensure that contract specifications are met; if not take timely action.

e. Prepare, communicate, and administer security protocols for use of Parish facilities.
f. Ensure full compliance with all Archdiocesan policies for the entire campus.

E. Stewardship and Development: Oversee the advancement initiatives of the parish to ensure
they support the ministry needs of the parish as well as funding of future parish initiatives and
capital projects.

a. Monitor trends in stewardship (weekly giving, capital campaign giving, etc); recommend
to Pastor ways to increase parishioner donations of time, talent and treasure to ensure
that the Mission of the Church and the Parish can be met.

b. Collaborate with the Archdiocesan Advancement Office to increase parishioner
contributions annually and to increase participation in Archdiocesan campaigns.

c. Coordinate all fund-raising efforts to minimize overlap or over solicitation of parishioners
and donors.

F. Other Tasks: As part of the parish leadership team the PDO may be asked at times to take on
other responsibilities and tasks important to the mission of the parish. The PDO will be expected
to ensure the appropriate resources are in place to satisfactorily complete these responsibilities
and tasks, while overseeing each activity.