What are the responsibilities and job description for the Project Manager position at St. Mary's University?
Job Description
Job Description
The Project Manager (PM) facilitates interactive planning, creates detailed work plans, and coordinates vendors and staff for project execution for construction projects as well simultaneous small to medium scale improvement projects. This position oversees cross-disciplinary trades and contractor teams to deliver completed projects within schedule and budget.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
Manages, coordinates, and supervises various renovation projects from the conceptual development stage through final construction.
Manages all projects so that scope, schedule, and cost are not compromised; inspects the work in progress to ensure compliance with the scope of work documents and / or drawings and University Construction Standards and Specifications.
Manages project closeout process, including supervising and managing the completion of all punch list items as required by contract; recommends approval of payment requests for contractor's work.
Conducts pre-bid and preconstruction meetings and weekly coordination meetings with all subcontractors, owners, architects, and consultants
Manages project budgets, including tracking expenses and approving invoices; collaborates with various teams to address any issues or concerns that arise; communicates project updates and milestones to clients and internal teams
Translates, determines and develops site logistics plans for site access, temporary roads, fencing, etc. and discuss with leadership team; communicates to respective campus areas effected
Prepares Scope of Work Statements for facilities projects; writes and prepares simplified plans and specifications
Reviews and interprets schematics, blueprints, and other construction documents
Conducts regular site visits to monitor progress and ensure quality control
Assists with analyzing the needs for facilities modifications requested by offices and departments; creates and prepares reports using standard construction practices and methods for renovation and refurbishing for assigned projects.
Provides clerical and technical services related to the design, management, supervision, estimating, and inspection of modification, renovation, and refurbishing projects.
Ensures the safety of employees and the general public during all projects, including adherence to all OSHA and applicable university safety standards.
Performs other duties as assigned
QUALIFICATIONS :
High School Diploma or GED required; post-secondary education preferred
3 years of construction supervision and / or craft supervision experience in similar facility or construction; with thorough knowledge of all aspects of construction technology, equipment, and methods; craft agreements, jurisdiction, and negotiations; engineering, cost control schedules, and safety
Experience with project estimating, coordinating consultants and contractors, managing renovation and repair projects, mechanical, HVAC, electrical, plumbing, structural, civil, lighting, and miscellaneous
Must work in an autonomous manner with a high level of technical understanding of the means and methods of project management in an educational environment. Attention to detail is imperative.
Must have valid driver's license, motor vehicle liability insurance, and personal injury insurance, or have a self-reliant source of transportation to conduct business on a daily basis.
Must clear and maintain a favorable background investigation and clearance.
Must have the ability to demonstrate basic skills in MS Office (Word, Excel, Teams, and PowerPoint). experience with virtual meeting platforms such as Zoom. AutoCAD 2000 or similar and / or work order systems (TMA) experience a plus.
Must have ability to demonstrate attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment, and manage multiple priorities to meet deadlines
Must be able to be available to engage when needed evenings, weekends, and holidays
Must have excellent verbal and written communication skills; strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; ability to work effectively with communities across the university.
Must have high ethical standards and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; display solid problem solving and interpersonal skills; work well independently and as part of a team.
Must have a high attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment, and manage multiple priorities to meet deadlines.
Bilingual Preferred (English / Spanish with the ability to understand and to make one's self understood to Spanish speaking individuals)
PHYSICAL DEMANDS :
Work may be performed indoors and outdoors, often exposed to the natural elements of cold, heat, moisture, and wind.
Must be physically able to repetitively lift and carry at least 25 LBS on a regular basis
Ability to climb up and down and maintain balance on stairs, ladders and scaffolds while carrying tools and equipment.
Ability to use arms and hands to reach, handle or manipulate and install heavy objects and materials.
Visually seeing equipment operations well (either naturally or with corrective lenses); Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
The individual must also be able to wear and properly utilize appropriate personal protective equipment (PPE) to work or visit within areas where it is required. This includes hard hat, safety glasses, life vest, respirators, ear plugs, steel toed shoes, or other protective equipment
Walking, stepping, climbing or otherwise moving from one location on the job site to another, and normally involves physically getting into and out of equipment through the use of vertical mounted ladders up to and including 10' or more in height
Repetitive movements by feet, shoulders, arms, wrists, hands and back in performance of work
Working at elevated heights
Remaining calm during emergencies and respond appropriately as dictated by the circumstance of the incident
Exposure to working outdoors in all-weather conditions
Constantly operates a computer and other office productivity machinery.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
St. Mary's University is a Hispanic-Serving Institution and an Equal Opportunity Employer.
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