Student Employment Coordinator

Job Description

Position Title: Student Employment Coordinator.

Department: Human Resources.

Classification: Non-Exempt.

FTE: 1.0.

Work Schedule: 40 hours to be worked per week; the standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm; or flexible work arrangements, can be proposed and are subject to approval by HR and relevant supervisors.

Hourly Rate: $21 - $23.

Essential Job Duties

• Assist in the administering of the student employment program.
• Assist in the preparing monthly reports, updates, and newsletters.
• Work with campus partners to assist international students in obtaining employment eligibility and work authorizations.
• Assist with collaborating with campus partners to develop and implement initiatives to improve the student employee experience, engage and retain student employees, and support expansion of the student employment program.
• Identify and execute feedback opportunities for students, supervisors, and community partners. Utilize information to suggest improvements and adjustments as necessary.
• Assist with training and professional development for supervisors.
• Assist with developing and facilitating supervisor training, workshops, and informational sessions.
• Assist with coordinating and executing student employment events (Student Employment Fair, mass I-9 intake, student work appreciation week etc.).
• Assistant with employment eligibility and compliance administration.
• Assist in the creation of presentations for International and New Student Orientation.
• Daily administrative duties.
• Assist with managing and maintaining student employment operations within the Human Resources Information System (HRIS).
• Assist with training supervisors and students on new processes and procedures.
• Assist with overseeing response methods for expected student/supervisor communication influx (concerns, grievances, inquiries and requests).
• Assist with enhancing the student employment website, guide and/or provide other educational resources for supervisors and students.
• Assistant with administering and maintaining student employment reports within multiple systems.
• Assistant with monitoring and managing student employment data and reports. Track, update, audit, investigate, and correct student records.
• Assist with ensuring compliance for student employment and eligibility.
• Assign with communicating effectively to ensure a timely resolution to all student employment inquiries (new hire paperwork, work awards, time entry, employment verifications, work authorizations, hiring process, budget reports etc).
• Assist with maintaining and updating student employment webspace’s.
• Assist with maintaining and updating student employment handbooks for students and supervisors annually.
• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
• Complete and meet deadlines for required training and performance management cycle.
• Perform other Human Resources duties as assigned.

Supervision Received And Exercised

• Reports to the Student Employment Administrator.
• This position does not supervise staff or student workers.

Required Qualifications

• Education: Bachelor’s degree or equivalent work experience within a student-facing role in higher education.
• Experience: Experience in a role that requires strong customer service and listening skills, excellent organizational and time management skills, accurate data entry.

Preferred Qualifications

• Education: Bachelor's degree in higher education administration, student affairs, education, human resources, or research.
• Experience: 6 months of experience in human resources, financial aid, or student employment programming; familiarity with student employment programs, financial aid, and federal work study requirements; 6 months experience working in a liberal arts environment.

Prerequisites

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer

• This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Who We Are:

Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package, including a 9% retirement match, contributions to eligible employees' health savings accounts, a significant tuition discount (up to a 90% reduction) at ACM, GLCA, and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/

A link to our Community and Belonging page: https://wp.stolaf.edu/equity-inclusion/

A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483

An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/

An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/

For Staff Application Assistance

hrstaff@stolaf.edu

507-786-3068

For Faculty Application Assistance

facultysearch@stolaf.edu

507-786-3356

Nondiscrimination Policy

St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.

Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights, or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, mcdowell@stolaf.edu , (507) 786-3465.