What are the responsibilities and job description for the Summer 2025 College Events Summer Event Fellow position at St. Olaf College?
Job Title: Summer Event Fellow
Department Name: College Events
Reports To: Assistant Director of Events & Conference Operations
Pay Rate: Supervisory/Special Skills Hourly Rate
Description of the Position:
Summer Event Fellows are current students responsible for the many activities related to efficiently operating the College’s robust summer camps and conferences programming. This includes, but is not limited to, preparing residence halls, rooms, and campus spaces for guests, event registration & check-in, camper safety and support, transportation services, anticipating and executing event needs, troubleshooting facility support, educating guests about St. Olaf and leading them through signature St. Olaf experiences, one-on-one connections with camp and conference directors, and additional projects and office duties as assigned. This is a full-time position with a daily schedule that could vary. This position is not compatible with holding a second position or with attending summer school classes. Work will begin on Wednesday, May 21, and conclude Saturday, August 16. Students will work an average of 6 hours a day, sometimes less, sometimes more. Staff receive 1½ - 2 days off each week, and vacations must be pre-approved during the summer. Weekly hours will average about 32-40 hours per week. There will be evening and weekend hours. You must live on campus in the housing provided for the duration of your employment.
Applications are due March 13, 2025.
- Excellent interpersonal, organizational, and communication skills
- Strong sense of initiative and self-direction
- Ability to work with people from a diversity of backgrounds
- Desire and ability to work autonomously, individually, and in a group
- A high level of motivation, positive attitude, sense of humor, and service orientation
- An awareness of the needs and aspirations of a highly selective, residential, liberal arts college
- Ability to function well in an atmosphere that promotes teamwork as well as initiative and independence
- Serve as a resource to summer guests by providing them with information about the College and surrounding community;
- Prepare guests' rooms in residence halls, including providing clean linens;
- Prepare meeting spaces and support in-room technology;
- Engage with campus guests to encourage prospective visits;
- Act as liaison between camp/conference directors and College Events staff;
- General office duties, data entry, preparing registration materials, scheduling, key/meal card inventory, etc.;
- Maintain general office and storage organization/inventory;
- On-call some evenings and weekends, or available for special events and visitors;
- Miscellaneous projects as assigned.
- Driving: Those who meet the St Olaf fleet vehicle driving requirements will be asked to drive campus vehicles.
Qualifications: (Education/Experience/Skills)
Must be a current St. Olaf student in good academic and disciplinary standing. Previous experience in hospitality, event management, and/or tech is desired, but not required. Ability to lift 25 lbs and stand for long periods of time. Preference may be given to candidates with a valid drivers’ license, though it is not required. Applicants are subject to a Dean’s list check and/or background check if necessary.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
