What are the responsibilities and job description for the Summer 2025 Residence Life Event Planner position at St. Olaf College?
St. Olaf College Student Employee Job Description
Job Title: Resident Life Event Planner
Classification: Student Employee (non-exempt)
Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057
Department Name: Office of Residence Life
Length of Position: Summer 2025
Contact Person/Supervisor: Christopher L Medley, Associate Dean of Students for Residence Life
Description of the Position: (Purpose of the Position): The Resident Life Event Planner will work closely with the Resident Life staff to develop unique and engaging events that foster a sense of community and contribute to the overall well-being of students living on campus. Creating new and innovative event concepts that match Resident Life's aims and values and contribute to a dynamic campus community.
Transferable Skills:
- Excellent time management and prioritization skills
- Flexibility and ability to adapt to quickly evolving situations
- Thinking creatively to develop distinctive and engaging event concepts
Duties and Responsibilities:
- Event Planning and Conceptualization:
- Work with Resident Life staff to determine the event's objectives, target audience, and intended outcomes.
- Coordination and Logistics
- Coordination of all event logistics, including department selection, food, audio-visual equipment, and other resources.
- Marketing and promotion
- Create marketing materials and tactics to effectively promote university-wide events.
- To promote interest and attendance, use a variety of communication methods such as social media, flyers, and email.
Qualifications: (Education/Experience/Skills)
- Minimum cumulative/semester GPA of 2.5
- If no current St. Olaf GPA, the applicant must have a 2.5 semester after the Fall Semester.
- Good academic standing.
- No open sanctions.
- Assignment of academic probation or disciplinary sanctioning at any point during employment may result in immediate dismissal from this position.
Compensation/Benefits:
- Housing
- Double-occupancy room with a roommate of staff member’s choosing.
- If a roommate is not chosen, this bed will be added to the vacancy list.
- Total housing cost for Summer 2025 is waived.
- Wage
Disclaimer: Work award is not capped during the summer term.. If employment ends before the agreed upon date, payment for housing will be retroactively removed at a weekly prorated amount.
Duties Meetings and Time Commitments
- Average hours per week:
Event Planners can expect a weekly average of up to 12 hours.
- Duty Rotation
- Event Planners shall serve between 7pm-7am on weeknights, and 24 hours per day on weekends. The duty phone must be held at all times during these periods to respond to resident issues and concerns.
- The Event Planner when on-call shall:
- Be accessible to provide secondary support to the campus (no more than 15 minutes away from campus)
- Serve-in the on-campus rotation as primary support when requested.
- Point of contact between student staff and the facilities operations teams after regular business hours
- Special Time Commitments
- Full Participation in Staff Training. This mandatory training will take place over up to six cumulative hours in late May/early June.
- Available to assist with summer housing transitions at beginning and end of summer term when applicable
- Regular Common Meeting Time Requirement:
- Every Monday, 4:00 p.m. - 5:00 p.m.
- Meeting may be canceled when necessary
- Every Monday, 4:00 p.m. - 5:00 p.m.
- In-Service Time:
3rd Thursdays of each month, 6:30 p.m. -7:30 p.m.
- Other Meetings/Trainings/Professional Development:
There may be other opportunities to support the student staff in their role. Student staff members are expected to participate unless there are obligations communicated to the supervisor during the hiring process or academic schedule conflict.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
Physical and Environmental Factors
(Indicate frequency required in a typical shift for this position.)
Applicable
Applicable
Respiratory (dust/gas/fumes/steam/odors/
poor ventilation)
Proximity hazards (moving mechanical
parts, moving vehicles, electrical current, etc.)
Travel : 0% of time Operate Hand Tools : Yes X No Operate Equipment/Machinery : Yes X No
Required Dress Attire : Business Casual Business Formal Uniform X Other:
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