What are the responsibilities and job description for the Assistant Project Manager position at St. Paul's School?
Job Title : Assistant Project Manager
Status : Exempt, Full-time, Full-year
Department : Facilities and Planning
Reports to : Sr. Project Manager, Planning, Design and Construction
St. Paul's School seeks an Assistant Project Manager who will assist and support the Planning, Design and Construction team on both small and large capital projects, and lead small renovation projects for the Facilities Operations team. This important work supports the organization and efficiency of the department, as well as its discreet projects, to be managed and operated with the methods and means to ensure efficient and appropriate processes, and ready to lead the larger and more complex capital projects in the future.
Essential Duties and Responsibilities :
- Maintain project documentation including contracts, plans, submittals, changes, permits, design plans
- Ensure all records are up-to-date and accessible for stakeholders, including updating architectural drawings using software such as AutoCAD and other documentation software
- Input and maintain project data in management software
- Organize and track project documentation and update historical records
- Assist in the facilitation of meetings by preparing agendas, keeping minutes and delivering status reports
- Provide oversight and coordination of contractors, vendors and consultants to access restricted buildings across campus
- Conduct site visits to monitor progress and ensure compliance with design specifications and safety regulations
- Identify and address any issues that arise during construction
- Assist in tracking project budgets and expenses, reporting variances as needed
- Control project costs by recommending expenditures for payment; administering vendor contracts; monitoring and reporting on change orders and budget variances
- Support quality control efforts to ensure adherence to project specifications and standards
- Inspect existing conditions of various spaces and provide clear and organized documentation
- Assist the project teams in obtaining, evaluating, coordinating, and distributing information and authorizations necessary to deliver projects on budget and of the expected quality
- Review project schedules by working with colleagues on progress, coordinating activities, resolving problems, and keeping colleagues apprised of schedule compliance
- Maintain and establish files and records in an orderly fashion, including an electronic project database and other systems
- Be part of an on call rotation for facilities
- Other duties as assigned
Supervisory Responsibilities : None
Qualification requirements :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Requirements :
The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
To Apply : Please submit a resume, cover letter, and three professional references through this application.
St. Paul's School is proud to be an equal opportunity employer and has a strong commitment to the principles of diversity. St. Paul's School does not discriminate on the basis of race, creed, ethnic origin, disability or sexual orientation, and complies with applicable laws for the protection of civil rights.
