Alumni Relations Manager

The St. Paul’s Schools is pleased to announce an opening for a full-time alumni relations manager to start as soon as possible.

School Overview

Voted one of Baltimore’s Top Workplaces, The St. Paul’s Schools is a family of independent schools in Baltimore County, Maryland. Serving children from infancy through grade 12, our three schools share a 120-acre campus, an Episcopal tradition, and a focus on developing confident, well-balanced students who will use their education and ethics to improve the world. A coordinated structure allows The St. Paul’s Schools to preserve the small-school feel within each school while sharing resources and certain programs to maximize opportunities for students.

Mission: Guided by Episcopal values and a commitment to each student’s full journey, a St. Paul’s education inspires us to lead with love, discover and pursue our unique gifts, and act with courage in all we do.

Vision: St. Paul’s students thrive and serve in a global community. We create transformational experiences through innovative and responsive teaching in a diverse community of authentic belonging.

Position Description

The Alumni Relations Manager plays a vital role in strengthening the connection between alumni and The St. Paul’s Schools. Reporting to the Director of Alumni Relations, this position provides critical administrative support and assists in the execution of alumni engagement initiatives, events, communications, and volunteer programs. The ideal candidate is highly organized, detail-oriented, and proactive in managing data, coordinating logistics, and supporting alumni outreach efforts.

Key Responsibilities

• Administrative & Data Management

o Maintain and update alumni records in the school’s database, ensuring accuracy and completeness.

o Track and analyze alumni engagement metrics, producing reports to support strategic planning.

o Assist in managing alumni correspondence, including inquiries, updates, and requests.

o Oversee event registration, RSVPs, and attendee tracking for alumni programs.

o Coordinate mailings, email lists, and outreach efforts to ensure timely communication.

• Event Planning & Coordination

o Support the planning, logistics, and execution of alumni events such as reunions, homecoming, networking gatherings, and regional meetups.

o Manage event details, including venue bookings, catering, invitations, and promotional materials.

o Assist in coordinating event volunteers and ensuring a seamless experience for attendees.

§ Alumni Engagement & Communications

o Draft and distribute alumni newsletters, event invitations, and social media updates.

o Maintain the alumni section of the school’s website with up-to-date content.

o Assist in identifying and highlighting alumni stories for publications and marketing materials.

• Volunteer & Fundraising Support

o Assist in recruiting, organizing, and supporting alumni volunteers for mentorship programs, reunions, and advisory committees.

o Coordinate logistics for volunteer meetings and initiatives.

o Collaborate with the Advancement Office to support alumni giving campaigns and fundraising efforts.

• Collaboration & Relationship Building

o Serve as a point of contact for alumni inquiries, fostering strong relationships with graduates.

o Work closely with faculty, staff, students, and parent organizations to integrate alumni into the broader school community.

o Support the Director of Alumni Relations in executing long-term alumni engagement strategies.

Key Qualifications

• Bachelor’s degree in communications, marketing, education, or a related field.
• 2 years of experience in alumni relations, development, event planning, or a related field.
• Strong organizational and administrative skills, with attention to detail and the ability to manage multiple tasks simultaneously.
• Experience with CRM/database management and digital communication tools preferred.
• Excellent verbal and written communication skills.
• Ability to work independently while collaborating with various stakeholders.
• Willingness to work evenings and weekends for alumni events as needed.
• Passion for independent school education and alumni engagement.

At St. Paul’s Schools, we are dedicated to fostering a nurturing and inclusive learning environment where every individual is celebrated for their unique strengths and contributions. We believe that diversity enriches education, empowering students to reach their fullest potential. By embracing a culture of inclusion, we prepare our students to succeed in an increasingly interconnected and multicultural world. We stand firmly against all forms of prejudice, including those related to race, ethnicity, religion, socioeconomic background, gender identity, sexual orientation, and physical appearance.

The St. Paul’s Schools has a compensation scale based on direct years of experience and degree held. Compensation for the role will depend on a number of factors, including a candidates’ years of experience, education and skills. For this opportunity, our salary range is $48,000 - $51,000 annually. Candidates with additional experience or qualifications may be offered a salary outside of the range shown. In addition, full-time team members gain access to our robust benefits package designed to support your well-being, inside and outside of work. This includes a competitive healthcare package (medical, dental, and vision), disability protection, participation in our 403(b) retirement plan which has an immediate employer contribution and a generous time off package, including wellness days because we believe you may need a day off ‘just because!’.

Beyond the basics, we offer extras like a lunch stipend, access to multiple fitness centers on campus and professional development experiences to continue your learning. In addition, full-time employees who choose The St. Paul’s Schools for their children’s educational journey, are eligible to receive a tuition remission benefit. Your salary will be commensurate with your experience and reflect the value you bring to our team.

Ready to join our team? Please submit your cover letter, resume, and list of references to Shannon Duckett, Executive Director of Human Resources, at sduckett@stpaulsmd.org. The St. Paul’s Schools embraces diversity and is proud to be an equal opportunity employer.