Administrative Assistant - Maternity Leave- Temporary - St. Stanislaus Kostka Academy - Chicago - Vic III

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The Archdiocese of Chicago Catholic schools serve more than 40,000 students in 150 elementary and high schools in Cook and Lake counties. It is one of the largest private school systems in the United States. Its schools have received 96 Blue Ribbon awards from the U.S. Department of Education over the past 10 years.

Description:

Primary responsibilities include, but are not limited to the following:

• Power School: Daily attendance, student and staff database, report cards, class list, family directory, Office of Catholic School Surveys
• FACTS Tuition: Annual input processing, review monthly billing and process incidental billing for Extended Day Care Program, tuition agreement assistance, monitor and communicate with families in arrears.
• Order books and supplies, transportation
• Collect, store and provide transfers of records both medical and academic
• Prepare and send out weekly school email notifications
• Oversee school calendar and other important reports and requirements including fire drill reports, gift acknowledgements, and school pictures, and prep for meetings.
• Arrange for mailings and other communications
• Submit School invoices and deposits to the Operations Director
Other Communication: answering phones/voicemail/email/website
• Other responsibilities as needed by the Principal.

Requirements:

Cheerful, aligned to school mission and core values

Willing to take initiative, resourceful

Bilingual Spanish, Fluency required

Knowledge of the Google platform, Microsoft Word and Excel (Publisher and Powerpoint helpful)

Knowledge of Power School and FACTS tuition management program preferred

Previous experience as an Office Manager in a school setting is preferred.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has an hourly salary of $21.55. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.