What are the responsibilities and job description for the Director of Finance position at St Timothy Catholic Church?
Job Title : Director of Finance
Responsible to : Parish Manager
Hours : Monday - Friday (40 hours per week, including evenings, weekends and holidays as needed)
JOB SUMMARY
The Director of Finance, in collaboration with the other staff of our finance department, is a working steward of the financial resources of St. Timothy Catholic Church, including our K-8 school and daycare and preschool. This position is responsible for overseeing all financial operations, ensuring the integrity of financial records, and providing strategic financial guidance to support our mission of bringing all people into a deeper relationship with Jesus Christ. The Director of Finance also prepares, administers and reviews the budget process in collaboration with the Pastor, Finance Council, and staff; and serves as liaison between the Parish and the Diocese in financial matters.
RESPONSIBILITIES
- Oversee all parish, school, and daycare and preschool financial operations and internal controls to ensure integrity of financial records and mitigate financial risk.
- Maintain, in collaboration with the other finance staff, accurate and timely financial records in accord with generally accepted accounting principles and diocesan policies including month end processes and bank reconciliations.
- Maintain an accurate filing, recordkeeping and reporting system for all parish financial records and reports and ensure compliance with Diocesan record retention policies.
- Develop and oversee the annual budget in collaboration with the Pastor, Finance Council, and staff.
- Monitor financial performance in relation to the budget throughout the year and provide regular reports to the Pastor, Finance Council, staff, and parish.
- Conduct financial analysis to support decision-making and long-term planning for the continued upkeep of our facilities, the growth of our congregation, and the advancement of our ministry and outreach efforts.
- Supervise all revenue receipts and disbursement processes.
- Collaborate with the Director of Stewardship and the Stewardship Committee to support fundraising activities and ensure proper accounting and reporting of donations and contributions.
- Assist the Pastor with overseeing bank accounts, investments, and other financial assets.
- Assist with negotiating vendor and supplier contracts as needed.
- Oversee payroll processing and ensure timely and accurate payment.
- Work closely with the Director of Facilities to ensure that our properties, plant and equipment are properly maintained.
- Maintain communication and relationship with the Director of Paz de Cristo regarding their annual lease and related matters.
- Collaborate with other parish staff, volunteers, and committees to support the overall mission and goals of St. Timothy.
- Maintain a high level of confidentiality.
- Attend monthly Finance Council meetings and other relevant committee meetings.
- Record and retain paperwork related to parish liability, insurance, and safety.
- Maintain good public relations with Parish and surrounding community.
- Meet assigned deadlines.
- Respond to all phone calls and emails in a timely manner.
- Participate in required annual Safe Environment Training.
- Adhere to personnel practices and policies of the Diocese of Phoenix and St. Timothy Catholic Church.
- Perform any tasks deemed necessary by Parish Administrator, Pastor or his delegate.
Requirements
