Administrative Assistant

Title: Administrative Assistant

Status: Full-time (40 hours per week) / Hourly (Non-Exempt)

Reports to: Director of Operations

Compensation: $22-$25 per hour, depending on experience

St. Vincent de Paul Society of Marin is looking for in individual to join our team, helping implement the organization’s mission of providing compassionate care and critical services to residents of Marin County who are struggling to make ends meet. This position reports to the Director of Operations and will provide support to the agency’s administrative staff and Directors, helping lead the organization’s efforts in addressing the housing, food and other needs of our community.

Hunger, poverty and homelessness hurts everyone. SVdP’s mission is to work every day to help individuals and families with food, housing, and crisis assistance to restore dignity and a chance for a better life. If you are seeking work that is more than just a job, but the opportunity to give back to your community, then the St. Vincent de Paul Society of Marin County may be the place for you.

Essential Duties:

· Provide administrative support services for the organization’s administrative and executive staff

· Greet visitors, coordinate/set up events as needed

· Maintain physical and digital filing systems, and input and update information in databases and spreadsheets

· Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

· Communicate (via phone, email, and mail) with various constituents, including staff, vendors, volunteers, and donors

· Organize, file, and process a broad range of documents (invoices, receipts, contracts, etc.)

· Serve as the mail hub, picking up, sorting, and delivering correspondence

· Oversee the office equipment and supplies, generally

· Respond to requests from staff for administrative help, ordering supplies, etc.

· Manage various activities related to ordering for the Dining Room

· Run various Dining Room and office errands

· Prepare meeting agendas and take meeting minutes during board member meetings

· Support Development Department with annual events

· Perform other duties as assigned by the Director of Operations

Minimum Qualifications:

· Strong work ethic and ability to commit to a team and mission

· Demonstrate ability to maintain confidentiality

· Flexible, self-motivated, and detail-oriented with the ability to learn quickly and adapt to change

· Proficiency with Microsoft Outlook, Word, and Excel

· Excellent organizational skills and ability to prioritize and handle multiple tasks

· Excellent interpersonal, listening, and oral and written communication skills

· Ability to work with minimal supervision

· Commitment to SVdP’s mission to treat all individuals with dignity and respect

Work Environment: The work environment is consistent with a social services environment requiring sensitivity to clients, volunteers and visitors both indoors and outdoors and walking outside and up/downstairs to access multiple working spaces.

Physical Demands:

· Can operate standard office equipment such as computers, copiers, scanners, and telephones.

· Can operate/type on computer for up to 8 hours per day while sitting.

· Can concentrate on reading and writing for up to 8 hours per day.

· Can lift books, files, or binders up to 10lbs in compliance with the organization’s safety standards to a maximum distance of 20 feet.

· Can bend legs to retrieve or file documents in lower drawers for up to 30 minutes a day.

· Can reach to a maximum of 15 inches upward to obtain books or files from shelves.

· Ability to bend legs and have back strength to file documents in lower drawers.

· Can reach to a maximum of 20 inches upward to retrieve and replace objects from shelves.

Compensation: $22 - $25 per hour, depending on experience

Benefits: Excellent benefits package, including employee’s choice of health plans (Kaiser Platinum HMO, Kaiser Gold HMO with HSA eligibility, or Anthem PPO), vision, dental, chiropractic and acupuncture, Employee Assistance Program, and Vanguard 403(b) retirement account, cell phone or cell phone allowance, free parking on-site in downtown San Rafael.

Equal Opportunity Employer

St. Vincent de Paul Society of Marin is proud to be an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.