Administrative Assistant

ADMINISTRATIVE ASSISTANT

REPORTS TO: DIRECTOR OF EARLY LEARNING

SUPERVISES: N/A

STATUS: REGULAR, FULL-TIME, NON-EXEMPT

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

A key position to ensure a friendly and welcoming environment for children, families, and staff; ensuring that front desk office duties are fulfilled in a timely manner.

· Responsible for greeting and assisting all persons entering SVELC.

· Answer and direct incoming calls.

· Perform regular administrative duties to support Early Learning operations, staff, and contractors.

· Help to ensure children’s security, especially at drop off and pick up, by verifying the identity and authorization of all persons.

· Responsible for coverage of the front lobby functions at opening each day; maintain presence at front desk as the face of SVELC; cover the front lobby functions at closing, as needed.

· Input and digitize child data from appropriate reports and forms.

· Place calls to families, as needed.

· File, organize, and maintain child files according to regulations.

· Receive tuition and other payments; document via financial policies.

· Directly responsible for maintaining and issuing updated emergency contact forms/pick-up list to classroom teachers.

· Maintain a high-level working knowledge with SVELC’s Child Care Management Software (CCMS) and utilize with success; maintain a working knowledge of other SVELC’s electronic information systems and utilize with success.

· Complete forms and accept payments when a child is picked up late.

· Receive deliveries and mail via the front lobby and distribute, as necessary.

· Manage organization’s photography documentation, including file management and adherence to the restricted photograph list of children.

· Familiarize and understand all early learning program policies and procedures.

· Maintain confidentiality.

· Model appropriate professional behavior.

· Maintain and model excellent attendance and punctuality.

· Other duties and responsibilities, as assigned.

EDUCATION, EXPERIENCE, SKILLS

· High School Diploma

· Experience in early education and/or nonprofit organization, strongly preferred

· Ability to utilize technology at a proficient level, required

· Experience working successfully within and/or supporting a team

· Strong time management, communication, and organizational skills

REQUIREMENTS

· While performing the duties of this job, the employee is regularly required to talk, hear, and see, stand, walk, sit, reach with hands and arms, stoop, kneel, and move from standing to sitting on the floor and return to standing.

· Must be able to frequently lift and/or move up to 50 pounds.

· Must pass physical examination, TB screening, and all background checks as required by regulatory authorities.

· Must complete all required onboarding training.

· Must be able to fulfill all requirements as specified by the State of Indiana or NAEYC, as it applies to early learning licensure or best practice.

· Must align practice, duties, and behaviors to follow the Misson, Vision, Values, Philosophy, and Approach of St. Vincent Early Learning Center.

· Must complete Medication/Administration Training

ACKNOWLEDGEMENT

I have reviewed this job description, and I understand all my job duties and responsibilities. I can perform the essential functions, as outlined. I can meet all requirements, as outlined. I understand that my job may change on a temporary basis according to the needs of St. Vincent Early Learning Center, Inc. without it being specifically included in this job description. If I have any questions about job duties not specified in this job description that I am asked to perform, I should discuss them with my immediate supervisor. I further understand that future performance evaluations and merit increases to my wage are based on my ability to perform the duties and responsibilities outlined in this job description to the satisfaction of my immediate supervisor. I discussed any questions I had about this job description before my signature below.

__________________________________________________________ ________________________________

Signature Date

Job Type: Full-time

Pay: From $13.92 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person

Salary : $14