What are the responsibilities and job description for the Administrative Assistant Office Manager position at Stability Technology?
We are seeking a highly organized and proactive Administrative Assistant/Office Manager to support the smooth operation of our office and provide executive-level administrative support. The ideal candidate will have a strong background in office management, excellent communication skills, and a keen eye for detail. This role is pivotal in ensuring the efficiency and professionalism of daily office functions and processes.
Any experience in property management/real estate is a huge plus.
Key Responsibilities:
1. Administrative Support
- Manage and maintain schedules, calendars, and appointments for executives or team members.
- Coordinate meetings, prepare agendas, and record meeting minutes.
- Handle correspondence, emails, and phone calls with a high level of professionalism.
- Prepare reports, presentations, and other documents as required.
2. Office Management
- Oversee day-to-day office operations to ensure efficiency and organization.
- Manage office supplies inventory, order supplies, and ensure all equipment is functioning properly.
- Act as the point of contact for vendors, service providers, and building management.
- Ensure the office is clean, organized, and complies with health and safety regulations.
- Maintain office records, including confidential personnel files.
- Plan and organize office events, meetings, and celebrations.
3. Financial and Record Keeping
- Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
- Manage office budgets and ensure adherence to financial policies.
- Maintain accurate records of office expenses and operational costs.
Qualifications and Skills
Education:
- Bachelor’s degree in Business Administration or a related field is preferred.
Experience:
- Proven experience in administrative or office management roles (3 years preferred).
- Familiarity with basic bookkeeping and financial principles.
Technical Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Experience with scheduling tools and CRM software is a plus.
Interpersonal Skills:
- Strong written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Ability to work independently and prioritize tasks effectively.
- Strong problem-solving skills and attention to detail.
