Proposals Manager

Stacy and Witbeck Inc. is looking for a Proposal Manager, preferably with experience managing the process for an A/E/C company. Our Proposals team is highly collaborative, cross-departmental, and a trusted resource within the company. Individuals who value working in a team environment but have a strong ability to self-motivate and organize will thrive. We are particularly interested in those who have relevant experience filling similar roles and are eager to join a strong, effective, and growing team.

Working as an employee-owner in the proposal department allows this position to see the direct financial impact of their work. Our employee owners have a stake in the company and our Employee Stock Ownership Plan puts money directly back into the pockets of the people who build our company with their effort and dedication.

What we have to offer:

• Award-winning contractor with a dynamic business model and an excellent reputation.
• We are a 100% employee-owned company with a competitive ESOP structure.
• Company pays 100% of employee premiums for health insurance; employee pays up to $15 per week for family premiums.
• HSA and FSA plans that will allow you to divert pre-tax money.
• Life insurance provided by the company at 2.5 times your yearly salary.
• Dependent Daycare (including housekeeper, nannies, and preschool) expenses that can be tax sheltered through your FSA.
• An EAP that gives you access to legal services such as will, identity theft and more.
• Loan refinancing for buying a home, covering personal debt, or paying off student loans.
• An amazing employee training and continued education system.
• Nationwide opportunities
• Generous company contributions to 401k

POSITION SUMMARY

Manage proposal efforts from pre-positioning through interview on major national pursuits ($25M to $1B) for public infrastructure projects, including overseeing administrative tasks, collaboration with SMEs, content development and editing, collaboration with graphic designers, overseeing compliance related tasks, final submission, and interview support. This individual will work closely with business development and project management staff to develop winning strategies for major pursuits. Additional tasks will include some management of internal databases and supporting corporate marketing efforts. This role will likely require travel (~25%) for meetings, site visits, and collaboration with SMEs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Leading and/or working as part of a Team in a coordinated effort
• Overall management of proposal efforts from pre-positioning activities through interviews
• Organization of administrative efforts (responsibility matrices, templates, tracking)
• Development of proposal content
• Supporting SMEs in technical writing
• Editing and proofreading
• Collaboration with graphic design personnel to develop effective visual strategies
• Ensure the production, compliance, and quality of final submission documents are in accordance with the RFP requirements, effectively communicating all required sections, graphics, terms, and branding within the submission deadline
• Work with team to develop interview materials and support team with interview coaching
• Maintain proposal related collateral materials including project descriptions, resumes, experience lists etc.
• Maintain confidentiality and appropriate management of sensitive business information
• Collaborate with marketing staff to align initiatives

 MINIMUM QUALIFICATIONS

(Knowledge, Skills & Abilities)

• 5-7 years of experience in proposal roles, preferably with an A/E/C firm
• A Bachelor’s degree in Business, Marketing, Communications, Journalism, or related field or equivalent work experience
• Strong organizational skills, ability to manage time, deadlines, taking initiative and problem solving
• Excellent writing, proofreading, and editing skills, with understanding of standard grammar and style rules
• Demonstrated expert knowledge and application of proposal industry principles, process, concepts and practices throughout the proposal development lifecycle
• Strong communication and interpersonal skills
• Demonstrated experience developing visual communication strategies
• Effective team player
• Expert Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat user
• Proficient Adobe InDesign and Photoshop user
• ~25% travel capability required.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

NOTE:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

**At this time, no candidates presented through external staffing/recruiting agencies will be considered. Any resumes submitted to Stacy and Witbeck Inc. (SWI) will be considered the sole property of Stacy and Witbeck. In the absence of a signed Recruitment Fee Agreement, SWI will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, SWI explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Stacy and Witbeck, Inc..

Salary : $100 - $140