SHEET MUSIC AND MUSIC EDUCATION RESOURCE MANAGER

Job Summary: 

The Sheet Music and Music Education Resource Manager  is responsible for administration, oversight, maintenance, and development of the Library of Ensemble Music (LEM), Kinyon Resource Room (KRR) and Junior Student Teaching (JST) Check-out room within the Center for Music. The LEM houses a sheet music collection of over 16,000 titles of various instrumentation and voicing. The Music Education Suite houses the KRR with over 3,500 music education teaching resources and the JST Check-out Room, containing more than 275 general music education instruments and materials. 

Job Responsibilities:

1. Manage the day-to-day operations of the LEM, KRR and JST Check-out Room with regards to faculty, staff and student needs; Hire, train, supervise student staff; provide work direction and problem-solving assistance; create and update handbooks for each area.
2. Manage the sheet music needs for all Center for Music instrumental and vocal ensembles and Center for Theatre and Dance musicals and operas; procure, distribute and secure sheet music performance rights (when necessary) for the School of Music, Theatre, and Dance; update all collections as needed, including culling the collections.  Work directly with all ensemble conductors to determine academic year repertoire lists; research availability of music from the LEM sheet music collection or determine the best option to acquire music including purchasing, renting, or borrowing music as needed; continually research latest and best practices for purchasing and distributing sheet music.
3. Work directly with faculty to determine class materials needed from the Music Education Suite; obtain junior and senior student teaching rosters; prepare the Music Education Suite for home-school and Montessori lessons; create awareness among Music Education students of the resources available in the Music Education Suite.
4. Purchase, rent or borrow ensemble music in accordance with the each conductor’s repertoire and performance needs; Purchase music education resources in accordance with Music Education faculty; work directly with the Music Education Chair to acquire and replace resources in the Music Education Suite utilizing the appropriate budget; Receive, review, and process all invoices for all areas.
5. Initiate rental music contracts with rental agents; review and obtain proper signatures on music rental agreements; collect and return all rental music by the date given, in condition received; review and sign off on all live-streaming agreements for rental music; communicate details in live-streaming agreements to the Web Cast Coordinator.
6. Design processes for the quickest and best means to assemble and distribute ensemble music immediately following the audition process; coordinate and oversee the compilation and distribution and collection of ensemble music and folders based on ensemble personnel; monitor returns of ensemble music; create procedures for late notices and replacement fee assessment.
7. Design and maintain web-based databases for the LEM and Music Education collections, and a web site supporting the databases for faculty, staff, and students to search for works and materials within the collections.
8. Maintain accurate database records of the LEM and Music Education collections' condition and plan necessary replacements; for college insurance purposes and as requested, prepare an annual report of all LEM and music education sheet music holdings.
9. Create and update procedures for loaning of sheet music from the LEM and resource areas in the Music Education Suite to faculty, staff and students; develop and maintain a working relationship with outside contractors for summer programs and other special events, including alumni and non-alum conductors responsible for on- and off-campus programs; evaluate and process requests; monitor returns of loaned or rented music and resources to ensure all are returned at designated time; create procedures for late notices and replacement fee assessment.
10. Establish and maintain relationships with area ensemble library managers and music departments to create reciprocal borrowing arrangements; Establish and maintain cooperative working relationship with faculty, staff and students, vendors and others associated within MTD regarding sheet music and music education resources.
11. A member of the Center for Music Production Staff Team and the Center for Music Conductors and Directors Planning committee; actively participate and contribute as a member within the School; maintain membership in professional music librarian associations; participate in associated activities in consultation with the Associate Dean.
12. Acquire knowledge of and remain up to date on Copyright laws to include music in public domain, to serve as the Center for Music liaison with regards to sheet music Copyright; act as the Center for Music authority for the College's ASCAP, BMI and SESAC licenses in regard to musical concerts performing off sheet music; participate in associated activities and training in consultation with the Associate Dean.
13. Develop and demonstrate a multicultural awareness and contribute to cultivating an inclusive, diverse, and respectful College community; demonstrate civil and inclusive behavior when interacting with faculty, staff and students and visitors to the college; promote a flexible, collaborative, and inclusive work environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.
14. Maintain proper repair of sheet music; direct and supervise preventive maintenance using expert preservation techniques; Identify and arrange for the replacement of any irreparably damaged or missing parts in any one collection; supervise repairs to ensemble music folders, as necessary.
15. Using the College and School of Music, Theatre and Dance budgeting process, prepare and propose an annual budget for the LEM, including funds for each ensemble, performance area, music replacement, operating and student staff; Manage all related budget lines and ascertain that budgets are spent appropriately and within allocations; maintain and reconcile operating and/or capital budgets to ensure purchases are within the available budget; as needed, consult and coordinate with the individuals responsible for the overall School budget.
16. Develop presentations for Center for Music workshops and classes on Copyright laws, licensing, and ensemble librarianship, among other relevant topics, as requested.
17. Other duties as assigned.

Qualifications:

Associates degree and a minimum of 2 years related experience; ability to plan and execute job responsibilities with limited or no supervision; ability to handle multiple tasks, establish priorities and meet deadlines; attention to detail, excellent organizational skills; strong supervisory, interpersonal, written and verbal communication skills required; the ability to effectively work and interact respectfully within a diverse and inclusive environment; proficient with database management and budget spreadsheets; experience in an academic setting preferred; back ground in music preferred; in-depth knowledge of major instrumental organizations instrumentation desired; knowledge of elementary instruments and materials desired; knowledge of sheet music vendors and rental agents desired.

This position is 37.5 hours per week, 52 weeks per year.

Application Instructions:

Interested applicants must apply online and attach a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or humanresources@ithaca.edu 

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.

Visa sponsorship is not provided for this position.

Hiring Range:

$25 to $28 per hour, commensurate with qualifications and experience.  

We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including:
    • Healthcare including vision and dental
    • Generous Paid Time Off Policies
    • 403B Retirement Savings Plan with Matching Employer Contribution 
    • EAP
    • Flexible Work Plans
    • Educational Benefits
    • Career-Enhancing Trainings
    • For an overview of our benefit offerings, please visit https://www.ithaca.edu/human-resources/employee-benefits-wellness 

In an effort to promote campus safety and the security of College resources, Ithaca College will, consistent with the requirements of the law and prudent practices, conduct criminal background investigations per College policy.   This position is subject to a criminal background check. All offers of employment are contingent upon review of the criminal background check.
 

Salary : $25 - $28