Bids and Legal Assistant

Health Advocates Network is currently seeking a Bids and Legal Assistant to work at a Facility in West Covina, CA. These are registry positions with our company.
Must have at least one year in Bids or RFQ writing or management.

Pay $26.00 per hour.

• Review RFP documents and requirements to understand the scope, deliverables, and compliance needs.

• Ensure that proposals meet all legal, technical, and format requirements specified by the RFP.

• Develop a checklist of RFP requirements to ensure full compliance and avoid disqualification due to technicalities.

Proposal Development and Writing

• Write and edit high-quality proposals that effectively address the client's needs, aligning with the specifications in the RFP.

• Develop proposal content, including the executive summary, technical approach, staffing plan, and compliance matrices.

• Customize responses to highlight the company's strengths, experience, and solutions tailored to the specific project or service needs.

Research and Analysis

• Conduct market rates research

• Gather insights from internal subject matter experts, past projects, and client feedback to create a compelling narrative.

Collaboration and Communication

• Coordinate with departments to gather information/data on project requirements, pricing structures, and compliance measures.

• Communicate timelines, deadlines, and content needs clearly to ensure the proposal submission is on schedule.

Project Management

• Manage the end-to-end proposal development process, from the initial RFP analysis through submission.

• Track progress to ensure deadlines are met.

• Monitor trackers to ensure smooth workflow and resolve discrepancies.

Editing and Quality Control

• Conducting a thorough review of each completed bid prepared by a bid writer to ensure accuracy, compliance, and completeness prior to submission.

• Proofread proposals for clarity, grammar, and accuracy, ensuring a high standard of quality.

• Weekly audit of bid mining activities.

Post-Submission Follow-Up

• Track proposal outcomes and obtain feedback from clients on submitted proposals.

• Requesting for debriefing on non-awarded bids

• Document best practices and lessons learned from each RFP to improve future proposals.

Contracts Management

• Track contracts, ensuring accurate records and timely updates.

• Handle post-award contract requirements

• Track assignment contracts

• Review contract terms and conditions as needed, including holiday rates, onboarding language/terms, and other necessary clauses.

• Report new contracts or amendment on contracts to internal stakeholders

• Handle contracts amendment process as necessary

• Address any contracts-related inquiries or requests from client

If interested, please apply through this job post. You may send a copy of your most recent resume. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Manny Monday-Friday (08: 30 AM - 05: 00 PM PST).

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