What are the responsibilities and job description for the Legal Team Assistant position at Staff?
The Legal Team Assistant provides administrative support to attorneys office-wide, to the Client Services Team (CST), the Attorney Resource Center (ARC) and / or the local office. The Legal Team Assistant works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients.
ESSENTIAL FUNCTIONS :
Provide administrative support to attorney teams office-wide, including, but not limited to, the following :
- Assist with printing and assembly of large print requests (i.e., trial exhibits);
- Scan and process third party vendor invoices;
- Process attorneys’ expenses as needed;
- Ensure proper indexing and filing of both paper and electronic documents into the firm’s official hard copy files and iManage database;
- Process new business intake requests from conflict search through issuance of engagement letter;
- Prepare materials for overnight / mail service deliveries;
- Create and maintain original and electronic client case files, including using appropriate recordkeeping software;
- Search and review electronic document files for specific requests and circulate to appropriate parties per instructions;
- Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives.
- Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants;
- Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks; and
- Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.
ADDITIONAL FUNCTIONS :
QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES) :
Education :
Experience :
Knowledge, Skills, & Abilities :
WORK ENVIRONMENT & PHYSICAL DEMANDS :
PHYSICAL REQUIREMENTS
Medium Work : Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and / or greater than negligible up to 10 pounds.
VISUAL ACUITY
Worker is required to have close visual acuity to perform an activity such as : preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
DISCLAIMER
Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.
The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.
Equal Opportunity Employer - vets, disability
Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
