What are the responsibilities and job description for the Program Manager position at Staffing Boutique?
Staffing Boutique is pleased to notify you of a new job opportunity as an interim Program Manager !
If interested, please respond to this posting ASAP with your resume attached as a Word or PDF document. (Only qualified candidates will be contacted)
Organization Type : Education
Work Location : Various schools in Manhattan, Queens and Brooklyn
Start Date : Jan 15, 2025
Duration : 3 months
Schedule : Monday - Friday
Hours : 9 am - 5 pm EST (35 hours per week)
Pay : $30 / hour (Non-negotiable)
Responsibilities
Support program staff members in facilitating in-person sessions.
Monitor mentor RSVPs and enter into daily tracker for program team to view progress
Send mail merge to mentors 3x leading up to in-person sessions
Collaborate with Senior Program Managers to visit school sites and distribute seasonal incentive items to respective team members
Serve as additional in-person “floater” to support Program Managers during lunch transitions at school sites (3-4x visits a week), including but not limited to the following responsibilities :
Pick students up from classrooms and support the group’s transition (10-12 students) to the organization's onsite space within various schools.
Record daily mentor and mentee attendance on LiveImpact, an internal database system
Support Program Manager on site to set up student laptops during transition between sessions
Additional school sites may be added to rotation of weekly visit schedule
Facilitate program sessions at school sites as a backup program manager as needed (e.g. if Program Manager is out sick and coverage is needed to run sessions)
Support logistics during in-person workshop series in May 2025, including giveaway distribution, attendance recording, and general family engagement during workshop time
Administrative support
Monitor weekly mentor and mentee attendance and send weekly reports to Program Managers to target outreach for matches with low attendance; follow up with staff to input missing data into database
Administer annual end-of-year stakeholder surveys via SurveyMonkey; support with sending mail merges to mentors and tracking progress to share with program team
Lead collection of all end-of-year Epic! reading data for eight school sites adding number of hours read for each student account for external reporting purposes
Support tracking and updating mentors who have their required background checks completed for mid-year mentor onboarding
Visit school partners to capture mentor-mentee match photos and organize match photos on shared drive
Collaborate with 2 Senior Managers, Program & Impact to design incentive flyers for end of year challenges and support with distributing items to school sites
Write mentor anecdotal reports at the end of the program year for external reporting purposes
Participate in monthly program team meetings sharing information regarding program observations during visits
Preferred Qualifications
Passion for education
Demonstrated understanding of the connection between literacy, child development, and social justice
A demonstrated commitment to an anti-racism and equity lens in their work and communications (internal and external)
Experience working with kids and their parents / caregivers, and a positive, growth-mindset approach to supporting children
Experience with, or a strong interest in, volunteer management
Strong organizational skills, including the ability to manage time and deadlines effectively
Excellent verbal and written communication skills
Experience with technology, and an openness to learning and using new tools (e.g., email, video conferencing, cloud-based file management, and project management tools)
High level of attention to detail
Team player and contributor
Ability to work and adapt in a fast-paced environment
Interest in hybrid work with the ability to lead and monitor weekly mentoring sessions
Spanish and Mandarin speakers a plus but not required
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