Procurement Administrative Assistant

Job Title: Procurement Administrative Assistant, Sustainability

Location: Sterling, VA, USA

Job Type: Full-Time, Permanent

Pay Range: $20 - $22 Hourly Benefits

Job Description

As a Procurement Administrator, you'll work in a safe, high-end environment. This facility was recently recognized as a top food production plant by Food Engineering Magazine.

Summary

This role provides support in all areas of procurement for the plant and participates in the company’s global procurement strategy. The position reports directly to the Director of Procurement.

Education & Experience

• Understanding of the role and importance of sustainability initiatives in manufacturing.
• Excellent organizational, written, and verbal communication skills.
• Minimum of 1-2 years of experience in a similar capacity.
• Proficiency in Microsoft Office Suite.
• Experience using NetSuite is strongly preferred but not required.
• Demonstrated experience using an ERP or ordering system is required.
• Working knowledge of accounts payable functions.

Job Responsibilities

• Gather data from vendors regarding sustainability initiatives, including carbon footprint, resource management, and ethical sourcing practices.
• Monitor vendor compliance with sustainability standards and company guidelines.
• Assist in vendor reporting and scorecarding processes.
• Issue purchase orders for warehouse/factory consumables, office/breakroom supplies, and general plant needs.
• Liaise with Accounts Payable to ensure invoicing and receipts are accurate and resolve discrepancies with minimal business impact.
• Work with vendors, QA, and accounting to handle returns and credits.
• Interact with the Inventory Control Team and Receiving to assess plant needs.
• Utilize NetSuite to adjust POs and receipts and generate schedules and reports.
• Perform other duties as assigned.

Benefits

• Health Insurance
• Life Insurance
• 401(k)
• Short-Term Disability
• Paid Vacation & Sick Leave
• Paid Holidays