What are the responsibilities and job description for the Project Coordinator / Admin position at Staffing Resources?
Job Description :
- Forward confirmation emails to clients acknowledging receipt of their order after the order has been processed.
- Answer questions from clients in response to the email confirmations.
- Follow the guidelines of the Operations timeline to complete task related to follow up emails for each client.
- Must check trade show floorplans for all clients to ensure we have the correct booth number and booth size.
- Will update the template with information received from clients regarding diagrams and booth layout, as well as dates and times related to their installation & dismantle.
- Save all diagrams, booth layouts and set up instructions related to client’s tradeshow on the server.
- Must be an active participant in the monthly Operations scheduling meetings.
- Keep track of all shows listed on your monthly calendar.
- Direct contact with outside contractors nationwide including union labor in major cities.
- Ensure that all outside contractors have time-sensitive exhibitor / job info including diagrams, supplies and shipping information.
- Field any calls from exhibitors concerning carpet installs or labor installs to the team and / or subcontractors. Alert Managing Director and Owner of what is happening via email, phone call or text.
- Problem Solving / Time Sensitivity - Must be able to handle multiple tasks and be able to problem solve during non-traditional office hours.
- Must be able to adapt to fluctuating workload during busy and off tradeshow seasons.
- Collaborate with Travel Operations Coordinator to ensure all flights, hotels, and car rentals are made for all inside tradeshows.
- Works with front office coordinator to compile job folders for each tradeshow which include show deadlines, electric and booth setup diagrams, proofs of insurance and EAC forms.
- Must be available once or twice a month for the weekend on call schedule.
- Work closely with Managing Director of Operations on all trade show related jobs. Will need to be open to new task as provided by Operations.
- Need to have working knowledge of scheduling, you may be asked to step in and plan a schedule for traveling team.
- Extremely light travel, MAYBE twice a year. But it’s not a necessity.
Health Insurance :
Job Type : Full-time
Pay : $60,000.00 - $65,000.00 per year
Benefits :Schedule :
Work Location : In person
Schedule :
Salary : $60,000 - $65,000
