What are the responsibilities and job description for the Administrative Assistant position at Staffing Service USA ?
Highlights of the Executive Assistant / Paralegal position :
Fantastic benefits package Modern office environment Comprehensive training program Advancement opportunities Competitive salary and benefits. A collaborative and supportive team environment. Opportunities for growth and professional development in the property management industry. Be part of a company that values innovation and efficiency in property management. Responsibilities :
Manage and prioritize daily administrative tasks to ensure smooth office operations. Coordinate and schedule appointments, meetings, and site visits for property managers and executives. Assist with lease administration, including drafting, reviewing, and renewing leases. Maintain and organize physical and digital filing systems for leases, tenant records, and property documentation. Handle incoming communications, including phone calls, emails, and mail, ensuring timely responses. Assist with tenant inquiries, requests, and concerns, acting as a liaison between tenants and property management. Prepare and process tenant move-ins and move-outs, ensuring all documentation is completed accurately. Help manage property maintenance schedules, including coordinating with vendors and tracking work orders. Generate and assist in preparing property reports, rent collections, and other administrative tasks. Ensure office supplies are stocked and ordered as necessary. Lancaster10
Qualifications :
Bachelor's degree in Business, Finance, or Legal field preferred, or equivalent experience Minimum of 5 years' experience in lease administration, real estate accounting, or contract management Ability to interpret commercial leases Paralegal experience a plus Strong planning, problem-solving, and proactive issue resolution skills Detail-oriented with a focus on accuracy Self-motivated with excellent time management and prioritization abilities Proficient in Microsoft Office Suite; experience with Yardi / Commercial Edge preferred Strong communication and interpersonal skills Ability to remain flexible and calm under pressure Fluent in English Must submit to pre-employment background check and drug screening Reliable transportation required Equal Opportunity Employer
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Salary : $70,000
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