Facilities Coordinator - ATX Onsite

Company: Hunter Hamilton/Client

Title: Facilities Coordinator

Location: Domain & Downtown Austin - onsite

Schedule: 8 - 5 pm CT, with scheduled on call rotation

Assignment Length: Ongoing

Pay Range: $24 - $28/hr.

• Be the main point of contact for building management and all relevant other vendors: cleaning staff, building engineers, building admin office

• Plan, coordinate and direct special projects as required, i.e., office build-outs, refurbishment, large group moves, activity set-ups, hand etc.

• Manage Angus ticketing system, ensures vendor closed tickets are fixed, escalate when needed and keep organized in a way for the management team to easily track

• Conduct comprehensive building inspections (site walks) of all entire spaces daily and actively search for areas for improvement and make recommendations where appropriate.

• Assist Office Manager with training room and kitchen event management, setup/breakdown

• Ensure COIs are on file, correct and current vendors performing work are on site.

• Ensure that all invoices are processed correctly, coded correctly and paid on time

• Maintain both hard and soft copies of building standards, specifications, and maintenance schedules for all service contracts: janitorial, carpet cleaning, window cleaning, stone work, metal work, woodwork, furniture cleaning, lamp replacement, air diffuser cleaning, landscape maintenance and pest control.

• Maintain company owned/rented inventory of all facility items (furniture, appliances, etc)

• Assist with employee ergonomic program

• Regional support assistance for other offices, as needed

• Acknowledge and respond to Service Requests by diagnosing and performing minor and routine maintenance/repair in a timely and professional manner. Strive to complete all service requests on a daily basis and accurately documented, including parts, in work order system.

• The monthly inspection of fire extinguishers and/or other life/safe inspections. Various building maintenance duties as assigned by the property management.

• Operation, maintenance and repair of sanitary sewer systems, including sump pumps, basins, toilets, urinals and piping.

• Maintenance and repair of trash compactors, including electrical and hydraulic systems.

• Maintenance and repair of kitchen equipment.

• Follow-up with tenant on completed service requests to ensure satisfaction.

• Promote good public relations with tenants, clients, co-workers, and company staff through great "people" attitude and trust. Always display a friendly and courteous attitude towards tenants, clients, and other employees. Never confront supervisor or other employees in front of tenants.

• Routinely inspect tenant and common area spaces (interior and exterior) and proactively perform minor and routine maintenance in accordance with company standards, and/or inform Property Manager of needed services and repairs.

• Duties may include but are not limited to moving furniture, fixtures and office partitions repairing locks, doors, hinges, furniture and other miscellaneous items. The repair and painting of all types of surfaces, indoors and out.

• Repair and maintain commercial kitchen equipment

• Assist in keeping grounds neat and free of litter.

• Organize, maintain and inventory building stock and supplies and inform Supervisor of needed stock and/or supplies.

• Coordinate delivery and work schedules with vendors, contractors and Property Manager.

• Coordinate maintenance objectives with Supervisor daily.

• Onsite assistance and coordination working closely with the client, Property Manager and Chief Building Engineer responding to facility needs and services including contractor procedures and processes.

• Interface with client and client management at various levels on a daily/weekly and monthly basis developing positive relationships.

• Handle miscellaneous staff needs and client requests outside of common area building maintenance

Knowledge, Skills, and Abilities Required:

• 1 years experience collaborating with Facilities, 3 years professional experience - preferably within Tech.

• Strong verbal and written communication skills.

• Strong command of Excel/Word/Outlook, Gmail, and Google Suite.

• Minimum GED/HS Diploma required.

• Able to work independently and with a team with accuracy.

• Sound organizational skills and attention to detail.

• Willingness and interest in being a team player.

• Strong customer service orientation.

• Limited travel may be required in this position

• Be able and willing to carry 50 lbs., climb ladders, crawl in confined spaces and work in outdoor climate on a year-round basis

• Specific vision abilities required by this job include close vision, distance vision, color vision peripheral vision, depth perception and the ability to adjust focus

• Valid DL, satisfactory driving record

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Hunter Hamilton is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Hunter Hamilton is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.