What are the responsibilities and job description for the Administrative Assistant - 11 Month position at Stafford County Public Schools?

Job Title : Administrative Assistant

Department : Department / School Based

Pay Grade : Clerical Salary Scale C13

Work Calendars : Service 11 Month, 220 Days

FLSA Status : Non-Exempt

GENERAL PURPOSE

Working with all staff within the Assigned School or Department, the Administrative Assistant will perform general clerical duties to support school / department operations. Successful candidates will demonstrate strong attention to detail in record keeping and written communication and the ability to work well with colleagues and the public.

MAIN JOB TASKS AND RESPONSIBILITIES

Support effective communications

Prepare, type, print, and distribute a variety of written materials through established communication systems (e.g., newsletters, emails, websites)
Draft written communications from rough drafts, outlines, meeting notes, or verbal instructions
Providing copy-editing and other quality check support to colleagues
Maintain accurate, accessible archives of all communications
Develop and maintain contact databases as required

Manage public inquiries with strong customer service

Welcome and screen visitors and callers

Identifies needs of visitors and callers, addresses questions directly when possible, and triages requests to appropriate colleague

Support and demonstrate core values of SCPS

Engage in ongoing professional development relevant to position.

Respond promptly and thoroughly to written and oral requests for information.

Maintain a clean, neat appearance, appropriate to position.

Maintain a record of appropriate attendance and punctuality.

Serve as an optimal role model for students, colleagues, and the general public.

Work in close harmony with colleagues, supervisors, and co-workers.

Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.

Perform other related duties as required / assigned.

EDUCATION AND EXPERIENCE

High school diploma or equivalent required; coursework or certifications related to clerical duties preferred.

Two (2) years of professional experience required; prior experience in clerical roles preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

Appropriate professional English grammar, usage, spelling, punctuation, and publication

Skills

Use of Microsoft Office, especially Word, Excel, and PowerPoint

Use of Google Drive, including Docs, Sheets, Slides, and Forms

Abilities

Deliver effective written and verbal communication

Manage time and tasks effectively

Consistently implement SCPS policies, regulations, and procedures relevant to office operations

Work cooperatively in a team environment to meet goals

Organize and perform work independently

Work on multiple projects while meeting all deadlines

Show sustained effort and enthusiasm in quality and quantity of work

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work environment is inside, with moderate noise, temperatures that are controlled, and no exposure to chemicals or other negative air quality elements.

The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects.

The following physical and mental abilities are representative of those expected to complete the essential functions of the job :

Standing for prolonged periods

Sitting for prolonged periods

Repetitive motions with the hands, wrists, or fingers

Ability to feel, grasp, or hold objects by hand

Discernment of colors visually

Discernment of letters or numbers

Understanding and communicating in spoken language

Understanding and communicating in written language

Perception of sounds

Making decisions using logic and rational thinking

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.

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