Administrative Assistant/Accounting Assistant

Overview

We are seeking an Administrative Assistant with exceptional organizational and time management skills. The ideal candidate thrives in a fast-paced environment, can effectively multitask, and work with a dynamic team. Strong written and verbal communication skills, along with proficiency in office software, are essential.

Key Responsibilities:

• Maintain and organize information and filing systems.
• Assist owners in planning corporate meetings and take minutes when necessary.
• Coordinate lunches for owners.
• Help plan company wide events and community events.
• Assist with business seminars and travel arrangements.
• Manage emails, phone calls, and calendars for Hospital Directors.
• Order and manage all office and printer supplies.
• Schedule and oversee equipment repair and maintenance.
• Handle filing, typing, and document management.
• Assist with end-of- reports and documentation.
• Maintain cleanliness and organization of administrative offices.
• Greet and assist vendors and visitors as needed.
• Track and manage petty cash and credit card receipts.
• Organize and obatin monthly expense reports from accountant.
• Obtain and manage financial reports from our accountant.
• Provide administrative support including managing schedules, organizing files, and maintaining office supplies.
• Assist with bookkeeping tasks using, ensuring accurate record-keeping and financial reporting.
• Handle incoming calls and correspondence, acting as a point of contact for clients and vendors.
• Utilize Google Suite for document creation, data entry, and collaboration with team members.
• Proofread documents for accuracy and clarity before distribution.
• Maintain confidentiality while managing sensitive information.
• Perform clerical duties such as filing, data entry, and document management.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Google Suite applications (Docs, Sheets, Drive).
• Familiarity with or similar accounting software is preferred.
• Strong proofreading skills with attention to detail.
• Excellent time management skills to prioritize tasks effectively.
• Ability to work independently as well as part of a team.
• proficiency is a plus but not mandatory.
• High school diploma or equivalent; additional qualifications in office administration are a plus.

Join us in this exciting opportunity to contribute to our team's success while developing your professional skills in a supportive environment.

Job Types: Full-time, Part-time

Pay: $20.37 - $21.04 per hour

Expected hours: 27 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 4 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Bookkeeping: 1 year (Preferred)

Ability to Commute:

• Stafford Springs, CT 06076 (Required)

Work Location: In person

Salary : $20 - $21