What are the responsibilities and job description for the Executive Assistant position at StaffWorks, LLC?
This is an 8 week contract opportunity with one of the top Biotechs in San Diego!
Job Responsibilities :
- Completes special projects supporting operations and / or other functions such as (but not limited to) filing, tracking, package distribution and special visitors
- Anticipates needs of executives and proactively plans, implements, and executes daily tasks
- Maintains calendars, schedules meetings, sends Outlook calendar appointments, reserves conference rooms, and coordinates logistics for meetings, including audio / visual needs, agendas, presentations, and food and beverage catering
- Supports the processing of purchasing systems
- Compiles expense receipts, and completes and submits reports for expense reimbursements and credit card charge processing / validation to the accounting department
- Greets visitors in lobby and escorts to meeting rooms
- Orders, office supplies via Coupa for department staff as needed
- Assists with food deliveries and set up. Messages Front Desk of pending delivery vendor
- Various clerical projects as needed
- Coordinates domestic and / or travel arrangements in Concur
- Other duties as assigned
Requirements :
