Office Manager

Immediate need for an experienced Office Manager. Responsible for all office related issues including: manages front desk, communication and meeting organization, facility maintenance, event planning, budgeting and expense tracking, and administrative activities by performing the following duties:

This role is 5 days a week on-site

Role Priorities / Responsibilities:

• Routes incoming mail and prepares outgoing mail and correspondence, including e-mail and faxes
• Greets visitors and answers and/or screens telephone calls
• Manages office supplies, equipment, and facilities including budgeting, ordering, and stocking
• Assists in budget planning and expense tracking
• Processes invoices and manages financial records
• Monitors office expenses and recommends cost-saving measures
• Reconcile and prepare monthly expense reports and company credit card accounts
• Prepare check requests as needed
• Facilitates communication within the office and between regional offices
• Prepares reports and presentations as needed
• Organizes and maintains file system, and files correspondence and other records
• Plans and coordinates office events and meetings including office lunches and celebrations
• Maintains office facilities including coordinating maintenance and repairs as needed and ensuring a clean and organized office environment.
• Arranges and coordinates travel schedules and reservations
• Conducts research, and compiles data, and types up statistical reports
• Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities, and records and transcribes minutes of meetings as needed
• Prepares and initiates company workflow e-forms and other requests
• Handles special and non-routine projects as assigned and assists other executive officers as assigned

Essential Knowledge, Skills, and Abilities:

• Proven experience in office management or similar role
• Familiarity with budgeting and financial management
• Strong verbal communication and interpersonal skills
• Ability to write routine reports and correspondence
• Is detailed-oriented and drives for results
• Ability to successfully navigate in an environment with competing priorities, able to multi-task successfully
• Is customer-oriented in delivery of services
• Proficiency in Microsoft Office Suite applications and advanced in MS Word processing

Education or Certification required (if applicable):

• Five years related experience and/or training; or equivalent combination of education and experience
• Stallion is a drug free workplace and a criminal background screen and drug and alcohol screen is required