Purchasing Agent

General Statement of Job

The Purchasing Agent will work closely with the Purchasing Manager to ensure that all costs are updated and accurate for both Business operations. The duties include developing a bid process utilizing the businesses, managing bulk buy opportunities, and work with the Inventory Control Specialist to develop business efficiencies and lower the business material costs.

Essential Job Functions

• Utilize KOJO and Sage software system to manage a Bid Right system.
• Track and achieve model home discount material on behalf of our customers and ensure Quan purchases materials accordingly.
• Perform internal inventory audits inclusive of Warehouse materials and Purchase Order processing
• Work closely with team members to develop and write a Quan Purchasing and process handbook that will allow the company to operate efficiently for years to come.
• Help develop profitable purchasing strategies
• Work with job start team in coordinating best buy purchases.
• Establish Communication and develop Matrices that help align material purchases with TMFM, Warehouse, Estimating, and job startup team
• Work closely with Estimating to ensure costs are aligned with pricing in SAGE
• Develop analysis of costs, and work with Purchasing manager and Operations team to implement updated costing and Purchase Order change management if necessary
• Maintain company information in a confidential manner
• Strong analytical skills that encompass evaluation of value add partnerships.
• Work with Inventory control specialist authorizing payments and maintain receipts, records and inventories
• Duties include locating suppliers, researching goods, services and materials and processing purchasing orders.
• Reconcile invoice to purchase order price variances
• Process purchase orders when needed
• Track and report material backorders from vendors
• Complete ad hoc reporting and data entry as needed
• Other duties as assigned
• BS/BA in construction management, business, supply-chain, or similar
  
  

Qualifications

Education, Experience, and Training:

• 5 to 8 years of purchasing experience
• Requires a valid driver's license in good standing
• Construction background preferred but not required.
• SAGE accounting system a plus
• Proficient in Microsoft Office Suite or related software.
  
  

Standards of Performance

• Demonstrate informative and professional assistance when working with customers, vendors, and team members.
• Act independently and originate new approaches to problems.
• Maintain initiative to preserve the flow of work.
• Work under stress with commitment to deadlines.
• Sustain interpersonal relationships, which encourage openness, candor, and trust, both internally and externally.
• Maintain Company information in a confidential manner.
• Attends work regularly and on time with a minimum of tardiness and absences and adheres to Company policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.
• Willingness to embrace and Promote change in a growing company
• Ability to efficiently manage multiple tasks
• Ability to work accurately and independently
• Excellent written and verbal communication skills
• Ability to learn new methods & systems required to adapt to changes in the work environment
• Accurate, organized and detail oriented with exceptional follow up skills
• Strong phone etiquette
  
  

Mental and Physical Requirements

• Must be able to remain in a stationary position 75% of the time
• Constantly operate a computer and other office machinery
  
  

Working Environments and Conditions

• This position requires working in an indoors environment and office type workspace
  
  

Tools and Equipment

• Office equipment such as computers, printers, copiers