Office Manager - Commercial

Description

• None currently

• Assist in supervising daily operations of organization.
• Manage office supplies, inventory, and order replenishments as needed.
• Coordinate office meetings, schedule appointments, and assist in managing calendars for leadership.
• Foster positive relationships with clients, vendors, and subcontractors
• Provide general administrative support to the leadership team as needed.
• Serve as the point of contact for general inquiries, addressing concerns and assisting.
• Maintain accurate records of project documentation, including contracts, change orders
• Assist with basic project accounting tasks, including invoicing, tracking costs, and managing purchase orders.
• Work with the project management team to ensure timely and accurate billing of completed work.
• Monitor project budgets and expenses, providing status updates to project managers and leadership.
• Assist in reviewing subcontractor and vendor invoices to ensure proper documentation and approval.
• Prepare reports and financial documentation related to project performance and cost analysis.

• Proven experience as an Office Manager, Administrative Assistant, or similar role; experience in the construction industry, particularly on the trade side, is a plus.
• Basic knowledge of project accounting principles and practices.
• High school diploma or equivalent required, bachelor’s degree preferred.
• Experience in scheduling preferred but not required.
• Experience with accounting software (QuickBooks, Procore, or similar) is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).

Qualifications

• Demonstrate informative and professional assistance when working with customers, vendors, and team members.
• Act independently and originate new approaches to problems.
• Maintain initiative to preserve the flow of work.
• Work under stress with commitment to deadlines.
• Sustain interpersonal relationships, which encourage openness, candor, and trust, both internally and externally.
• Complete tasks in an accurate and timely manner.
• Maintain Company information in a confidential manner.
• Attends work regularly and on time with a minimum of tardiness and absences and adheres to Company policies and procedures regarding absences and tardiness.  Provides adequate notice to higher management with respect to vacation time and time-off requests.
• Willingness to embrace change in a growing company
• Ability to efficiently manage multiple tasks
• Ability to work accurately and independently
• Excellent written and verbal communication skills
• Ability to learn new methods & systems required to adapt to changes in the work environment
• Accurate, organized and detail oriented with exceptional follow up skills
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

Must be able to lift up to 15 pounds at times.

Must be able to remain in a stationary position 75% of the time

Constantly operate a computer and other office machinery

• This position requires working in an indoors environment and office environment

• Office equipment such as computers, printers, copiers

BENEFITS:

• 401(k)
• 401(k) matching (100% up to 1st 4% deferred)
• Dental insurance
• Employee Assistance Program (EAP)
• Health insurance
• Health savings account
• Life insurance (Group & Voluntary)
• Paid time off
• Vision insurance
• Maternity/Paternity Leave
• competitive salary bonus potential

Stancil Services, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.