Purchasing Agent

Description

General Statement of Job: 

The Purchasing Agent will work closely with the Purchasing Manager to ensure that all costs are updated and accurate for both Business operations. The duties include developing a bid process utilizing the businesses, managing bulk buy opportunities, and work with the Inventory Control Specialist to develop business efficiencies and lower the business material costs.

Essential Job Functions: 

• Utilize KOJO and Sage software system to manage a Bid Right system.
• Track and achieve model home discount material on behalf of our customers and ensure Quan purchases materials accordingly.
• Perform internal inventory audits inclusive of Warehouse materials and Purchase Order processing
• Work closely with team members to develop and write a Quan Purchasing and process handbook that will allow the company to operate efficiently for years to come.
• Help develop profitable purchasing strategies
• Work with job start team in coordinating best buy purchases.
• Establish Communication and develop Matrices that help align material purchases with TMFM, Warehouse, Estimating, and job startup team
• Work closely with Estimating to ensure costs are aligned with pricing in SAGE
• Develop analysis of costs, and work with Purchasing manager and Operations team to implement updated costing and Purchase Order change management if necessary
• Maintain company information in a confidential manner
• Strong analytical skills that encompass evaluation of value add partnerships.
• Work with Inventory control specialist authorizing payments and maintain receipts, records and inventories
• Duties include locating suppliers, researching goods, services and materials and processing purchasing orders.
• Reconcile invoice to purchase order price variances
• Process purchase orders when needed
• Track and report material backorders from vendors
• Complete ad hoc reporting and data entry as needed
• Other duties as assigned
• BS/BA in construction management, business, supply-chain, or similar

Qualifications

Education, Experience, and Training: 

• 5 to 8 years of purchasing experience
• Requires a valid driver’s license in good standing
• Construction background preferred but not required.
• SAGE accounting system a plus
• Proficient in Microsoft Office Suite or related software.

Standards of Performance: 

• Demonstrate informative and professional assistance when working with customers, vendors, and team members.
• Act independently and originate new approaches to problems.
• Maintain initiative to preserve the flow of work.
• Work under stress with commitment to deadlines.
• Sustain interpersonal relationships, which encourage openness, candor, and trust, both internally and externally.
• Maintain Company information in a confidential manner.
• Attends work regularly and on time with a minimum of tardiness and absences and adheres to Company policies and procedures regarding absences and tardiness.  Provides adequate notice to higher management with respect to vacation time and time-off requests.
• Willingness to embrace and Promote change in a growing company
• Ability to efficiently manage multiple tasks
• Ability to work accurately and independently
• Excellent written and verbal communication skills
• Ability to learn new methods & systems required to adapt to changes in the work environment
• Accurate, organized and detail oriented with exceptional follow up skills
• Strong phone etiquette

Mental and Physical Requirements: 

• Must be able to remain in a stationary position 75% of the time
• Constantly operate a computer and other office machinery

Working Environments and Conditions: 

• This position requires working in an indoors environment and office type workspace

Tools and Equipment: 

• Office equipment such as computers, printers, copiers