What are the responsibilities and job description for the Administrative Assistant position at Standard Air LLC?
Job Summary
We are seeking a dedicated and organized Administration Assistant to join our team. You will perform clerical and administrative functions in order to drive company success. This role is essential in ensuring smooth office operations and providing excellent customer service. The ideal candidate will be the first point of contact for clients and visitors, managing front desk responsibilities while supporting administrative tasks. The position requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Knowledge with air conditioning systems is a plus but not required and can be taught to help meet the needs of clients. Potential for promotion and advancement is highly likely with our company continuing to grow and expand.
Responsibilities
- Greet and assist clients in a friendly and professional manner.
- Answer and direct phone calls using mobile phone systems.
- Manage appointment scheduling and maintain the technicians calendars.
- Perform data entry tasks, ensuring accuracy in all records.
- Assist with proofreading documents for clarity and correctness.
- Handle incoming and outgoing correspondence, including emails and mail.
- Maintain an organized office environment.
- Support management and technician staff with various tasks as needed.
- Ensure confidentiality of sensitive information.
- Assist with coordinating installation projects.
Qualifications:
- Previous experience as a receptionist or administrative assistant is preferred but not required.
- Ability to prioritize and multitask. Has time management skills to prioritize tasks effectively.
- Excellent written and verbal communication skills
- Strong attention to detail
- Strong organizational skills.
- Strong computer literacy, including proficiency in Microsoft Office Suite and office management software.
- Previous experience with HVAC systems including ductless mini split and residential central systems preferred but not required.
- Proficiency with Quickbooks Online preferred but not required.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this rewarding position as an Administrative Assistant.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative: 1 year (Preferred)
- QuickBooks: 1 year (Preferred)
Ability to Commute:
- Kailua, HI 96734 (Required)
Work Location: In person
Salary : $20 - $25