Office Coordinator

We are seeking a proactive and highly organized Office Coordinatortrong leadership skills, to join our dynamic team. This role is critical in ensuring the smooth daily operations of our office, providing support to staff, and creating a welcoming, efficient environment. The ideal candidate will be an excellent multitasker with exceptional communication abilities, and a keen eye for detail.

Job Description:
The Office Coordinator will report directly to the HR Director, and will be responsible for overseeing office operations, managing administrative tasks, coordinating activities, and ensuring a productive and positive working environment. If you're someone who thrives in a fast-paced environment and enjoys being the go-to person for office management, we want to hear from you!

Key Responsibilities:

• Oversee day-to-day office activities, ensuring alignment with company policies and maintaining a smooth workflow.
• Address employee inquiries related to office management and facilities issues promptly (within 24 hours).
• Manage telephone services, email correspondence, and daily mail distribution, ensuring timely communication.
• Maintain an up-to-date inventory of office supplies and place orders weekly (or as needed).
• Ensure smooth office operations, including managing office equipment, supplies, cleaning, and security.
• Handle clerical duties such as data entry, filing, organizing office records, and operating office equipment.
• Assist in the coordination of internal and external activities, such as staff meetings, company events, and celebrations.
• Greet and assist visitors to the office, ensuring a friendly, welcoming atmosphere.
• Monitor and ensure timely invoice payments to maintain strong vendor relationships.
• Manage relationships with office vendors, service providers, and handle negotiations related to contracts and pricing.
• Perform additional duties and assignments as required to ensure efficient business operations.

Qualifications:

• Strong multitasking skills.
• Excellent communication abilities, both written and verbal.
• Detail-oriented with strong organizational skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Experience in office, administrative roles, or related fields is preferred.
• Proficiency with office equipment, software, and basic clerical tasks.
• Friendly and approachable with a customer service-oriented mindset.

Why Join Us?

• Be an integral part of a dynamic team.
• Work in a collaborative and supportive environment.
• Competitive pay and benefits package.

If you are a detail-oriented, proactive individual with a passion for ensuring smooth office operations, we'd love to hear from you. Apply today to join our team as our new Office Coordinator!

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Schedule:

• 8 hour shift

Ability to Commute:

• Portland, ME 04103 (Preferred)

Ability to Relocate:

• Portland, ME 04103: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $24