Facilities Administrator

Standard Wellness’s mission is to provide access to consistent, quality products and empower patients to alternative methods to find relief and live quality lives. We strive to set a new standard in the medical and recreational marijuana industry by prioritizing quality, care, innovation, and education, while remaining mindful of our social and environmental responsibilities. Our goal is to make thoughtful decisions that positively impact our community, patients, and customers, and drive continuous improvement in this space. We’re committed to a research-driven, patient-centric approach in all that we do, and we will work to have a lasting positive impact in our community.

Description:

As the Facilities Administrator, you will be responsible for building and implementing comprehensive facility management systems, including ticketing processes, inspection routines, and standard operating procedures (SOPs). You will play a key role in budgeting, financial reporting, vendor management, and ensuring the seamless operation of all facility-related activities. Your ability to design and modify site plans, read and interpret floorplans, and manage documentation will be crucial to your success in this role.

Essential Job Functions:

Facility Management:

• Oversee daily operations of facilities across multiple locations while not being directly onside, ensuring safety, security, and compliance.
• Develop and implement a facility system ticketing process, training and rolling it out to internal teams.

Maintenance & Repairs:

• Plan and supervise the maintenance of building systems (e.g., HVAC, electrical, plumbing) and infrastructure keeping preventative maintenance in mind.
• Coordinate and oversee repair activities, ensuring minimal disruption to operations.

Vendor Management:

• Manage relationships with vendors and contractors, including negotiating contracts and ensuring quality work.
• Maintain and organize vendor documents and records for easy access and compliance.

Space Management:

• Allocate and optimize the use of space within facilities
• Read and interpret floorplans and drawings; ability to create or modify site plan drawings is a plus.

Budgeting & Financial Planning:

• Create and manage monthly budgets for facility operations, maintenance, and capital improvements.
• Track payments, set financial goals, and develop reporting systems to monitor financial performance.

Compliance & Safety:

• Ensure compliance with health, safety, and environmental regulations.
• Develop and implement safety programs and emergency preparedness plans.

Energy Management:

• Oversee energy usage, implement energy-saving initiatives, and ensure efficient use of resources.

Inspections & Walkthroughs:

• Conduct quarterly walkthroughs and inspections, utilizing comprehensive inspection lists to ensure facility standards are met.

Standard Operating Procedures (SOPs):

• Create and implement SOPs for all facility management processes to ensure consistency and efficiency.

Reporting & Documentation:

• Maintain accurate financial and non-financial records.
• Generate regular reports on facility status, financial performance, and project progress.

Travel:

• Travel to various sites across Ohio and occasionally to other states to oversee facility operations and projects.

Qualifications:

• Must be at least 21 years of age
• Must have a high school diploma, or the equivalent
• Associates or bachelor’s degree in Business or related field or commensurate experience, preferably in the retail industry, ideal
• Minimum two (2) years facility management/administration experience in a retailor hospitality setting
• Must be able to pass all background check requirements and obtain licensing as set forth by the Board of Pharmacy
• Must be able to perform the essential functions of the job with or without an accommodation
• Must be able to read, write, speak, and understand the English language

Knowledge, Skills, and Abilities:

Technical Knowledge:

• Comprehensive understanding of HVAC, electrical systems, plumbing, and other building infrastructure.

Problem-Solving Skills:

• Ability to quickly address and resolve issues as they arise, ensuring minimal disruption to operations.

Leadership & Management:

• Strong people management skills and project management expertise to lead multiple teams and projects effectively.

Analytical Skills:

• Ability to review data, analyze trends, and make informed decisions to optimize facility operations.

Communication Skills:

• Excellent verbal and written communication skills, essential for coordinating with various stakeholders and vendors.

System Implementation:

• Experience in developing and implementing facility management systems, including ticketing and reporting processes.

Attention to Detail:

• Meticulous in maintaining records, managing documentation, and ensuring compliance with all standards and regulations.

Preferred Qualifications:

Advanced Technical Skills:

• Proficiency in facility management software and tools.
• Ability to create or modify site plan drawings using CAD software or similar tools.

Self-Preforming Work:

• Ability to self preform minor jobs and work is a plus.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to build and shape the facilities management function within a growing organization.
• Professional development and career advancement opportunities.
• A collaborative and cool supportive work environment.