What are the responsibilities and job description for the DOCUMENT SERVICE SPECIALIST position at Standleys Systems Llc?
Document Service Specialist Date 3/28/25
FLSA Classification: Non- Exempt
Company Profile: Starting as a typewriter company in Chickasha, OK in 1934 to having offices across North Texas and Oklahoma, Standley Systems is committed to supporting business with the technology tools and resources needed to empower their employees to get work done.
As Standley Systems has evolved over the years to provide a more holistic approach to each client environment, we have expanded our team and resources to provide business technology solutions in two key areas: Print Technology Services and Managed Services.
Team Standley was founded on and continues to operate by a “People First” mindset. Standley may mean technology, but we are committed to listening and truly understanding our clients’ situations to not only provide a solution that keeps them moving forward, but to provide an exceptional experience for everyone, every time.
Our team is all in. With a set of core values driving who we are and how we do what we do, Standley Systems is not just a name, a company, a logo, or a building somewhere...It’s our team.
Work together. Win together. Our team understands and respects the role of the person next to them. To achieve an exceptional experience for everyone every time it requires each person, the department and division to own their respective piece of the process and understand how each function works together to achieve the win.
Looking for a workplace that is culture driven by a shared set of beliefs, vision, and values, where everyone is working toward a common goal with a high sense of purpose and conviction? Join our team!
Position Profile: The Standley Systems Document Service Specialist will help build process and complete scanning projects in a timely and professional manner. This position will assist with some training and report to the Document Service Manager.
Primary Responsibilities:
- Responsible for the prepping of files for scanning
- Maintain organization and privacy of file contents
- Meet accuracy and goal requirements
- Responsible for tracking completion of projects
- Responsible for operation of scanning equipment
- Troubleshoot minor scanning issues
- Must be able to work well in a team environment
- Provide outstanding support by meeting customer’s needs in a courteous and timely manner
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in following are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Attention to detail required
- Team player required
- Positive attitude required
- Curiosity required
- Excellent verbal and written communication skills required
Computer Skills:
- Basic computer skills are a plus.
Education:
- High School Diploma or equivalent.
Physical Requirements: The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to pass drug and alcohol screen. Standley Systems has federal contracts that require compliance with the Drug-Free Workplace Act of 1988, therefore medical marijuana license-holders who test positive for marijuana will not be qualified for the position.
- While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer and telephone keyboard
- Specific vision abilities required by this job include close vision requirements due to computer work
- Must be able to lift and or move 25-50 lbs. daily
- Regular, predictable attendance required
- Travel to other Standley Systems offices and customer sites during normal business hours required
Work Environment: The work environment characteristics described here are representative of those an employee in this position encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Moderate noise (i.e., business office with computers, phone, and printers, light traffic)
- Ability to work in a confined area
- Ability to sit at a computer terminal for an extended period of time
Document Service Specialist
I have read this job description and I completely understand all my job duties and responsibilities. I can perform the essential functions as outlined with or without reasonable accommodation. I understand that this list is not all inclusive but subject to change by management
