SALES ADMIN

Description

Sales Admin                                                                            Date 3-13-25

FLSA Classification: Non- Exempt

Company Profile: Starting as a typewriter company in Chickasha, OK in 1934 to having offices across North Texas and Oklahoma, Standley Systems is committed to supporting business with the technology tools and resources needed to empower their employees to get work done.

As Standley Systems has evolved over the years to provide a more holistic approach to each client environment, we have expanded our team and resources to provide business technology solutions in two key areas: Print Technology Services and Managed Services.

Team Standley was founded on and continues to operate by a “People First” mindset. Standley may mean technology, but we are committed to listening and truly understanding our clients’ situations to not only provide a solution that keeps them moving forward, but to provide an exceptional experience for everyone, every time.

Our team is all in. With a set of core values driving who we are and how we do what we do, Standley Systems is not just a name, a company, a logo, or a building somewhere...It’s our team.

Work together. Win together. Our team understands and respects the role of the person next to them. To achieve an exceptional experience for everyone every time it requires each person, the department and division to own their respective piece of the process and understand how each function works together to achieve the win.

Looking for a workplace that is culture driven by a shared set of beliefs, vision, and values, where everyone is working toward a common goal with a high sense of purpose and conviction? Join our team!

Position Profile:  The Standley Systems’ Sales Admin will provide administrative support to the Standley Systems Sales Department and the Technology Portal. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The ability to interact with staff and departments (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.  This position will report directly to Director of Admin Operations.

Primary Responsibilities:

• Assist Sales Teams with day-to-day activities.
• Reviewing Sales documentation-Sales Admin Review, Contracts Review, Rejections
• Process DocuSign requests
• Lease Coordination-Work with financial partners on Credit and Buyout review
• CRM – Account reassignment and other duties as requested
• Business Technology Review preparation for Sales Department
• Gather & report weekly L10 metrics & assist with facilitating L10 meetings.
• Assist with all aspects of reporting, to include Forecasting, Dynamics, MIF, E-auto lists.
• Assist Directors with New Hire preparations. Technology is in place, work area is clean, supplies ready, welcome packets prepared, assisting with scheduling trainings and keeping detailed schedule.
• Assist with all aspects of projects, accounts, quarterly reviews, and bids.
• Assist sales reps with client information requests from Dynamics / E-auto & related sources.
• Sales Scorekeeper administrator
• Coordinate / research / approve lead payouts
• Assist Sales Department with paperwork questions
• In charge of implementing all office procedures, including conference room meeting policy, demo lunch process, inter-office mail system, emergency evacuation plans.
• Meetings, Events & Portal:
• • Schedule & coordinate all meetings in the Portal including verifying availability on Portal calendar.
  • Schedule & coordinate all internal meetings and ensure refreshments and room is made ready for event (set up and breakdown with help from team).
  • Coordinate Catering, snacks & drinks according to guidelines while making sure stock for needed items is organized and available.
  • Coordinate manpower needs at onsite events & assist with assignments day of event.
  • Assist with keeping portal & office stocked with paper goods and office supplies.
  • Assist with sales meeting related planning.
  • Assist Marketing Coordinator with customer-related event planning.
  • Assist with BIG FRED
  • Assist with Spirit Week
• Additional Responsibilities:
• Provide office front door coverage.
• Facilities maintenance: full office organization, cleanliness, reporting maintenance needs to Chickasha, and communicating with cleaning crew.
• Perform general clerical duties to include photocopying, faxing, mailing, and filing.
• Assist Contracts with projects
• Help with toner requests from Supplies including toner inventory

• Other duties as assigned by Team Lead or Manager

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in following are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Highly organized and able to multi-task
• Strong verbal and written communication skills
• Excellent calendar management skills
• Project management
• Financial Skill Set
• Attention to detail required
• Basic analysis skills required
• Team player required
• Positive attitude required
• Good driving record, valid driver’s license, and proof of insurance

Computer Skills:

• Proficient in Microsoft Word, Excel & PowerPoint

Experience:

• 3-5 years Admin experience preferred.

Education:

• Associates or bachelor’s degree and/or related work experience

Other Skills and Abilities:  Examples of other skills and abilities

• Attention to detail required
• Basic analysis skills required
• Team player required
• Positive attitude required
• Curiosity required
• Excellent verbal and written communication skills required

Physical Requirements: The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to pass drug and alcohol screen. Standley Systems has federal contracts that require compliance with the Drug-Free Workplace Act of 1988, therefore medical marijuana license-holders who test positive for marijuana will not be qualified for the position.
• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer and telephone keyboard
• Specific vision abilities required by this job include close vision requirements due to computer work
• Light to moderate lifting required
• Regular, predictable attendance required
• Travel to other Standley Systems offices and customer sites during normal business hours required

Work Environment: The work environment characteristics described here are representative of those an employee in this position encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moderate noise (i.e., business office with computers, phone, and printers, light traffic)
• Ability to work in a confined area
• Ability to sit at a computer terminal for an extended period of time

Sales Admin

I have read this job description and I completely understand all my job duties and responsibilities.  I can perform the essential functions as outlined with or without reasonable accommodation.  I understand that this list is not all inclusive but subject to change by management.

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Qualifications